TempWorks to HubSpot
Staffing software suite (Enterprise ATS/CRM, payroll, billing) with an OpenAPI that can query and modify its database.
TempWorks data can move into HubSpot, landing mainly in Sales Hub. 0 of 6 mapped objects move directly; 3 items need manual work and 3 do not move. Plan roughly 3-5 weeks for a small move and 10-18 weeks for a large one.
Migration checklist for TempWorks
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k
Clients and contacts only.
Mid migration
10k-100k
Adds candidates and job orders.
Large migration
>100k
Multi-branch with documents and a coexisting ATS/payroll.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves TempWorks: what you need to get in, what lands in HubSpot, and what will not.
REST OpenAPI (Swagger/OpenAPI spec available)
API account SID and auth token, which you get by contacting your TempWorks account manager. Alternatively, an OAuth client or a personal access token.
Choose your route
How will you move the data?
No native connector was found.
- You need: API account SID and auth token, which you get by contacting your TempWorks account manager. Alternatively, an OAuth client or a personal access token.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- OpenAPI GET endpoints (employees, job orders and other resources)
- Enterprise reports and exports, including custom GL Journal Entry exports for accounting
- Swagger JSON for generating API clients
- Vendor-run data extract (not confirmed in sources)
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 10-18 weeks, usually phased.
Talk to a partnerWhere each object lands
In TempWorks
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Customers/Companies (clients) | Companies | partial | Should be reachable through the API. Exact resource names were not verified. |
| Customer contacts | Contacts | partial | Should be reachable through the API. Exact resource names were not verified. |
| Employees (candidates/applicants) | Contacts | partial | The employee resource is documented, with contact fields such as email, phone and address. Consider a custom object or properties for worker-specific data. |
| Job orders | Deals | partial | Job orders are referenced in the API docs. Map them to Deals or a Custom object depending on the pipeline design. |
| Business-development pipelines/activities | Deals | manual | Analyst scope item. Pipeline stages must be rebuilt in HubSpot. |
| Employee documents/resumes | Files | partial | The API supports document upload. Retrieval of documents was not verified. |
What to expect
Handled by TempWorks Enterprise financial modules. HubSpot has no equivalent, so keep a payroll system.
HubSpot has no ATS functions. Retain TempWorks or another ATS.
Compliance records should stay in a system of record rather than move into HubSpot.
Pipeline structure is not portable.
HubSpot has no native candidate object.
No native HubSpot connector was found.
Exclude these fields from the extraction and map only needed fields.
Request credentials early.
Throttle requests and test with a small batch first.
Deduplicate on email before import.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
API access, authentication and employee/job-order endpoints are backed by TempWorks developer docs. No HubSpot connector or HubSpot-specific mapping docs were found. Object mapping, exports and governance rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate TempWorks to HubSpot?
1. Request an API account SID and auth token, or create a personal access token, from TempWorks. 2. Pull the Swagger JSON from the API and list the endpoints for employees, customers, contacts and job orders. 3. Decide which data stays in TempWorks (payroll, compliance, ATS). 4. Define the HubSpot model for candidates (Contacts with a lifecycle or type property, or a Custom object).
What does not move from TempWorks to HubSpot?
Payroll, billing and timecard processing, Job-board distribution and resume parsing and Hiring compliance data (I-9, WOTC, tax forms). Plan to rebuild or retire these.
How long does a TempWorks to HubSpot migration take?
Small (<10k): 3-5 weeks. Mid (10k-100k): 6-10 weeks. Large (>100k): 10-18 weeks. These are planning estimates, not a quote.
What access do I need to export from TempWorks?
API account SID and auth token, which you get by contacting your TempWorks account manager. Alternatively, an OAuth client or a personal access token.
What compliance issues apply when moving TempWorks data?
Check: SSN/national IDs, Criminal history, Tax/payroll data and Employment eligibility (WOTC). Agree consent, retention and access rules before exporting.
Moving TempWorks into HubSpot?
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