Recruit CRM to HubSpot
Cloud ATS and CRM for recruitment agencies. It covers candidates, clients, contacts, jobs and deals, with a resume parser and a REST API.
Recruit CRM data can move into HubSpot, landing mainly in Sales Hub. 3 of 8 mapped objects move directly (Companies (clients), Contacts (client contacts) and Deals (BD pipeline)); 3 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for Recruit CRM
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k records
CSV-only move.
Mid migration
10k-100k records
API for associations and files.
Large migration
>100k records
Custom objects and hybrid operation.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Recruit CRM: what you need to get in, what lands in HubSpot, and what will not.
REST (JSON)
API token generated by the Account Owner in Admin Settings > API.
Only the Account Owner can manage the API token. CSV/Excel export needs Account Owner, Admin or a custom role with export rights.
Choose your route
How will you move the data?
No native connector was found.
- You need: API token generated by the Account Owner in Admin Settings > API.
- Permission: Only the Account Owner can manage the API token. CSV/Excel export needs Account Owner, Admin or a custom role with export rights.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- CSV/Excel export from list pages for candidates, contacts, jobs, companies and deals
- Report export to CSV
- Bulk export of candidate files (resumes and job-associated files)
- Full data export for Account Owners (referenced in the FAQ handbook)
- REST API
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Recruit CRM
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Companies (clients) | Companies | yes | Export includes a Parent Company Name field. Rebuild the parent/child association in HubSpot. |
| Contacts (client contacts) | Contacts | yes | Export by CSV or API. |
| Candidates | Contacts | partial | Separate them from client contacts with a property or lifecycle/list. Resume files are exported separately. |
| Jobs (vacancies) | Deals | partial | Could map to Deals or a Custom object. This is a design choice. Archived jobs are included in the full export. |
| Deals (BD pipeline) | Deals | yes | Deals can be exported from list pages. Rebuild the pipeline stages in HubSpot. |
| Candidate resumes and files | Files | manual | Bulk file export exists. Attach the files to HubSpot records separately. |
| Call logs and transcripts | Calls | partial | The API can return call logs and transcripts. A custom script is needed. |
| Candidate-job assignments and stages | Custom objects | manual | No mapping is documented. Use a custom association/object if placement history is needed. |
What to expect
These are ATS functions with no HubSpot equivalent. Keep them in Recruit CRM or another ATS if still needed.
The API exposes timesheets, but HubSpot has no native timesheet object.
HubSpot has no ATS data model, so this needs design.
Files are exported separately from the record CSVs.
Recruit CRM supports custom fields, which need mapping.
Set marketing contact status deliberately and carry over consent flags.
Test the API for notes, tasks and meetings before you rely on it.
Export assignments via the API and store them in a custom object.
Line up the Account Owner early.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export paths, API token auth and entity coverage are backed by vendor docs. Object mapping to HubSpot, rate limits, residency, certifications and the full-account export details rest on category-level knowledge or were not verified.
Sources
Related migrations
Frequently asked questions
How do I migrate Recruit CRM to HubSpot?
1. Confirm the Account Owner can enable the API token in Admin Settings > API. 2. Run a full data export, including archived jobs, as a backup. 3. List the custom fields on candidates, companies, contacts, jobs and deals. 4. Decide whether jobs map to Deals or a Custom object.
What data can move from Recruit CRM to HubSpot?
These objects move directly: Companies (clients), Contacts (client contacts) and Deals (BD pipeline). Check the mapping table for partial and manual items.
What does not move from Recruit CRM to HubSpot?
Resume parsing and job-board distribution and Timesheets and payroll-related data. Plan to rebuild or retire these.
How long does a Recruit CRM to HubSpot migration take?
Small (<10k records): 2-4 weeks. Mid (10k-100k records): 4-8 weeks. Large (>100k records): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from Recruit CRM?
API token generated by the Account Owner in Admin Settings > API. Only the Account Owner can manage the API token. CSV/Excel export needs Account Owner, Admin or a custom role with export rights.
Is there a native HubSpot connector for Recruit CRM?
No native connector was found. Plan a CSV, API or third-party tool route.
What compliance issues apply when moving Recruit CRM data?
Check: Candidate resumes may include sensitive data, Possible diversity or right-to-work data, Payroll/timesheet data and Minors, in some cases. Agree consent, retention and access rules before exporting.
Moving Recruit CRM into HubSpot?
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