RecruitBPM to HubSpot
Cloud ATS and CRM for small and mid-size staffing and recruiting agencies. It covers candidates, contacts, job orders, pipelines, job posting, onboarding, invoicing and reporting.
RecruitBPM data can move into HubSpot, landing mainly in Sales Hub. 3 of 8 mapped objects move directly (Candidates, Contacts (client contacts) and Clients / Accounts); 3 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for RecruitBPM
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
Up to 20k records
Mostly CSV contacts, companies and deals.
Mid migration
20k-150k records
Job custom object, activities and files.
Large migration
150k+ records
Hybrid retained ATS with a sync and heavy attachments.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves RecruitBPM: what you need to get in, what lands in HubSpot, and what will not.
REST/JSON API with about 46 endpoints, per a third-party directory listing
An API bearer token and the account id, which appears in the URL path /accounts/{accounts_id}.
Choose your route
How will you move the data?
No native connector was found.
- You need: An API bearer token and the account id, which appears in the URL path /accounts/{accounts_id}.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- In-app data export, including timesheets, expenses and invoices as of v6.0.0
- Mass import/export feature (listed by the vendor in its comparison page)
- API extraction
- Zapier integration
- Vendor-offered free data migration on annual plans (listed in its comparison page)
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In RecruitBPM
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Candidates | Contacts | yes | Export via CSV or API. Use a custom property or a label to separate candidates from client contacts. |
| Contacts (client contacts) | Contacts | yes | Associate to Companies on import. |
| Clients / Accounts | Companies | yes | The API exposes an accounts resource. |
| Vacancies / Job orders | Custom objects | partial | Use a Custom object for jobs. Business-development opportunities can map to Deals. |
| Business-development pipelines | Deals | partial | Stages must be rebuilt in HubSpot pipelines. |
| Activities, notes, appointments | Notes | partial | The API lists activities and appointments. Mapping to Notes, Tasks and Meetings is unverified. |
| Resumes and documents | Files | manual | Attach as Files. Resume parsing stays in the ATS. |
| Invoices, timesheets, expenses | Custom objects | manual | Exportable, but no native HubSpot equivalent. Usually these stay in the back-office or payroll system. |
What to expect
HubSpot has no equivalent ATS capability.
HubSpot has no multiposting feature.
These are outside HubSpot's scope.
Workflow configuration does not export.
HubSpot has no native job or candidate objects.
This is the partial-replacement boundary.
Export consent, opt-out and source fields and map them to HubSpot subscription properties.
Request API docs and a full export from RecruitBPM support before scoping.
Add a record-type property and keep candidates out of marketing contact status.
Pull files through the API, or ask the vendor for a file archive.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
The product and its bearer-token API are confirmed only by third-party and vendor-blog sources. I found no vendor export or API documentation and no HubSpot connector documentation. Object mapping and the export steps rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate RecruitBPM to HubSpot?
1. Confirm the plan includes API access, then request the bearer token and account id. 2. Ask support about the free data migration offered on annual plans, and about full export formats. 3. Inventory candidates, contacts, accounts, job orders, pipelines and custom fields. 4. Decide which functions stay in RecruitBPM (parsing, job boards, payroll, onboarding).
What data can move from RecruitBPM to HubSpot?
These objects move directly: Candidates, Contacts (client contacts) and Clients / Accounts. Check the mapping table for partial and manual items.
What does not move from RecruitBPM to HubSpot?
ATS resume parsing and semantic search, Job-board distribution and career portal and Payroll, timesheet and e-signature workflows. Plan to rebuild or retire these.
How long does a RecruitBPM to HubSpot migration take?
Small (Up to 20k records): 2-4 weeks. Mid (20k-150k records): 4-8 weeks. Large (150k+ records): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from RecruitBPM?
An API bearer token and the account id, which appears in the URL path /accounts/{accounts_id}.
What compliance issues apply when moving RecruitBPM data?
Check: Background screening and reference checks, Payroll and financial data, Possible government ID or right-to-work documents and Equal-opportunity or diversity data. Agree consent, retention and access rules before exporting.
Moving RecruitBPM into HubSpot?
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