PCRecruiter to HubSpot
Web-based recruitment CRM and ATS for staffing, recruiting and RPO, with job posting, resume search, pipelines and a public REST API.
PCRecruiter data can move into HubSpot, landing mainly in Sales Hub. 0 of 7 mapped objects move directly; 3 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for PCRecruiter
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
under 10k
CSV-led, with contacts, companies and deals.
Mid migration
10k-100k
API extraction, activities and attachments.
Large migration
100k+
Heavy custom fields, resumes and a phased cutover.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves PCRecruiter: what you need to get in, what lands in HubSpot, and what will not.
REST API (JSON)
API Key and App ID from a PCR API access request, plus PCR user credentials.
Choose your route
How will you move the data?
No native connector was found.
- You need: API Key and App ID from a PCR API access request, plus PCR user credentials.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- REST API reads of candidates and contacts, companies, positions, activities and notes, and resume or attachment downloads
- Custom developer-built export tools using the REST API
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In PCRecruiter
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Companies (client name records) | Companies | partial | The API exposes companies. HubSpot company imports match on domain name, so records without a domain need a Record ID or other handling. |
| Contacts (client contacts) | Contacts | partial | The API exposes candidates and contacts. HubSpot matches contacts on email, and contacts need an email or Record ID. |
| Candidates (name records) | Contacts | partial | Candidates and client contacts share the name-record concept, so distinguish them with a property such as record type or lifecycle stage. |
| Positions (jobs) | Deals | partial | Map to Deals or a Custom object, depending on whether vacancies or the BD pipeline is the focus. Analyst judgement. |
| Activities and notes | Notes | partial | The API exposes activities. HubSpot can import notes, calls and tasks as activities, but cannot update notes, emails, meetings or tasks via import. |
| Resumes and attachments | Files | manual | Attachments can be downloaded through the API. Re-attaching them to HubSpot records needs a script or the Files API. |
| Applications and interviews | Custom objects | manual | The API access form lists these. There is no native HubSpot equivalent. |
What to expect
HubSpot has no ATS functions, so these are likely to stay in PCRecruiter or another tool. Analyst judgement.
There is no HubSpot equivalent, so these probably need to stay in a payroll or back-office tool. Analyst judgement.
The API terms list bulk export and migration functions as part of the application and approval process, and PCRecruiter may approve, limit or reject a request.
HubSpot imports one sheet per file and uses email or domain as the dedupe key.
Configuration does not transfer through import.
Apply early, state the migration purpose, and ask PCR support about a vendor-assisted data export.
Keep PCR IDs as custom unique-value properties and dedupe before the import.
Decide which records become contacts and set their marketing status.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
The API and HubSpot import are backed by vendor and HubSpot docs. The PCRecruiter-side export path, object-level field mapping, rate limits, auth details and governance are not confirmed, so they rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate PCRecruiter to HubSpot?
1. Submit the PCR API access request, stating the migration purpose and where the data will be stored. 2. Inventory name-record types, custom fields, positions, pipelines and attachments in PCR. 3. Decide which functions stay in PCR (ATS, job posting, timesheets) and which move to HubSpot. 4. Design HubSpot properties, including a PCR ID property for each object and a candidate-versus-contact flag.
What does not move from PCRecruiter to HubSpot?
ATS resume parsing, job-board distribution and career portal and Timesheets, payroll and onboarding data. Plan to rebuild or retire these.
How long does a PCRecruiter to HubSpot migration take?
Small (under 10k): 2-4 weeks. Mid (10k-100k): 4-8 weeks. Large (100k+): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from PCRecruiter?
API Key and App ID from a PCR API access request, plus PCR user credentials.
What compliance issues apply when moving PCRecruiter data?
Check: Candidate data may include sensitive information such as diversity or background-check data and Possible employment-related and government ID data. Agree consent, retention and access rules before exporting.
Moving PCRecruiter into HubSpot?
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