Oorwin to HubSpot
AI-powered ATS, CRM and HRMS platform for staffing firms and enterprise hiring teams.
Oorwin data can move into HubSpot, landing mainly in Sales Hub. 1 of 5 mapped objects move directly (Accounts (clients)); 3 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for Oorwin
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k
CSV-based, clients and contacts only.
Mid migration
10k-100k
Adds candidates, jobs and deals.
Large migration
>100k
Needs API work, activity history and parallel running.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Oorwin: what you need to get in, what lands in HubSpot, and what will not.
Choose your route
How will you move the data?
No native connector was found.
- You need: To confirm
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Accounts can be imported, exported and filtered in the CRM module (per a third-party review).
- Vendor lists 'API Docs' and API connectivity, but the docs were not reviewed.
- Vendor offers Zapier integration.
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Oorwin
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Accounts (clients) | Companies | yes | Account export is documented only in a third-party review. Match on name and domain. |
| Candidates | Contacts | partial | Likely a CSV export. Use a candidate-type property. Resumes need separate handling. This mapping is analyst judgement. |
| Client contacts | Contacts | partial | Associate to Companies. Field-level export is unverified. |
| Jobs/requirements | Custom objects | manual | HubSpot has no native job object. Use a custom object or Deals. |
| Sales opportunities/pipelines | Deals | partial | Oorwin CRM covers sales pipelines. Stage mapping is manual. |
What to expect
HubSpot has no equivalent. Keep Oorwin or another ATS for these.
Outside HubSpot's scope. Retain in the source system.
Stages do not map one-to-one.
Bulk attachment export was not documented in the sources reviewed.
Export capability was not confirmed.
Ask Oorwin support for the API docs and a full data export in writing.
Segment by type and consider not importing inactive candidates.
Disable the old sync before import.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Product, API existence and CRM/ATS scope are supported only by the vendor homepage and third-party listings. I found no vendor export documentation, API reference or field-level object mapping. Object mapping and export paths are category-level analyst knowledge, and sources conflict on API availability.
Sources
Related migrations
Frequently asked questions
How do I migrate Oorwin to HubSpot?
1. Request API docs and a full export from Oorwin support. 2. Inventory accounts, contacts, candidates, jobs and pipelines, and custom fields. 3. Decide which ATS functions (parsing, job posting) stay in Oorwin. 4. Disable any existing Oorwin-HubSpot sync.
What data can move from Oorwin to HubSpot?
These objects move directly: Accounts (clients). Check the mapping table for partial and manual items.
What does not move from Oorwin to HubSpot?
ATS resume parsing and job-board distribution and HRMS onboarding and payroll/compliance records. Plan to rebuild or retire these.
How long does a Oorwin to HubSpot migration take?
Small (<10k): 2-4 weeks. Mid (10k-100k): 4-8 weeks. Large (>100k): 8-16 weeks. These are planning estimates, not a quote.
What compliance issues apply when moving Oorwin data?
Check: Employment and background-check data, Payroll and HR records and Possible government ID data. Agree consent, retention and access rules before exporting.
Moving Oorwin into HubSpot?
A network of 153+ tiered HubSpot partners and 1,800+ accounts of experience. Tell us what you are moving and which hub matters most.
Talk to a partner