JobDiva to HubSpot
Staffing ATS and CRM covering candidate tracking, client management, onboarding, VMS sync and back-office finance.
JobDiva data can move into HubSpot, landing mainly in Sales Hub. 0 of 7 mapped objects move directly; 3 items need manual work and 2 do not move. Plan roughly 3-6 weeks for a small move and 12-24 weeks for a large one.
Migration checklist for JobDiva
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<25k
Clients, contacts and a BD pipeline only.
Mid migration
25k-250k
Adds candidates and jobs as custom objects.
Large migration
>250k
Multiple offices, attachments and a long-running ATS/CRM sync.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves JobDiva: what you need to get in, what lands in HubSpot, and what will not.
REST (Swagger 2.0 specs, v1 and v2, GET and POST only)
Client ID issued by JobDiva Support, plus a dedicated API username and password.
JobDiva administrator creates the API user (Settings > My Team > Add User, 'Only allow to access JobDiva API Calls').
Choose your route
How will you move the data?
No native connector was found.
- You need: Client ID issued by JobDiva Support, plus a dedicated API username and password.
- Permission: JobDiva administrator creates the API user (Settings > My Team > Add User, 'Only allow to access JobDiva API Calls').
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- API extraction through the public Swagger-documented endpoints
- Unified API or ETL layers (Merge, Unified.to, Nango) that expose candidates, jobs and applications
- Report or list exports from the JobDiva UI (not verified in sources)
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 12-24 weeks, usually phased.
Talk to a partnerWhere each object lands
In JobDiva
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Candidates | Contacts | partial | Candidate profile is exposed through the API and unified APIs. Use a candidate-type property or a custom object to separate candidates from client contacts. |
| Client contacts | Contacts | partial | The CRM module holds contacts, but I did not confirm the API endpoints for them. |
| Clients / companies | Companies | partial | Client management is part of JobDiva. Endpoint coverage is unverified. |
| Jobs / vacancies | Custom objects | partial | The Job object is exposed through unified APIs. Jobs fit a custom Jobs object better than Deals. |
| Business-development pipeline / opportunities | Deals | manual | JobDiva tracks client accounts, leads and sales deals. Stage mapping must be rebuilt in HubSpot. |
| Applications / submittals | Custom objects | partial | The Application object is exposed through unified APIs. Applications link a candidate to a job. |
| Activities, notes, emails | Notes | manual | Endpoint availability is unverified. Plan for an API or report extract and a re-association step. |
What to expect
These are JobDiva platform functions with no HubSpot equivalent. Keep JobDiva or another tool for them.
HubSpot has no staffing back-office module, so these likely stay in JobDiva or a system of record.
JobDiva stages do not map one-to-one to deal stages.
A partial replacement needs a clear line between ATS and CRM.
It cannot be generated in the UI.
Migrate only active, consented candidates and keep the rest in JobDiva.
Ask JobDiva for limits and test extraction in batches.
Define the system of record per object and set up a sync.
Use the verb-named POST endpoints for updates, and make extraction read-only.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
API access and auth are backed by third-party guides (100Hires, Getknit, ZoomInfo) and not by JobDiva's own docs, which I did not open. Object mapping, export options, limits and governance rest on category-level knowledge. I found no HubSpot doc covering a JobDiva migration.
Sources
Related migrations
Frequently asked questions
How do I migrate JobDiva to HubSpot?
1. Ask JobDiva Support for an API Client ID. 2. Create an API-only user in Settings > My Team > Add User. 3. Pull the v1 and v2 Swagger specs and list the endpoints for candidates, companies, contacts and jobs. 4. Decide the ATS versus CRM boundary and which objects move.
What does not move from JobDiva to HubSpot?
ATS resume parsing, matching and job-board distribution and Payroll, back-office financials and onboarding/compliance records. Plan to rebuild or retire these.
How long does a JobDiva to HubSpot migration take?
Small (<25k): 3-6 weeks. Mid (25k-250k): 6-12 weeks. Large (>250k): 12-24 weeks. These are planning estimates, not a quote.
What access do I need to export from JobDiva?
Client ID issued by JobDiva Support, plus a dedicated API username and password. JobDiva administrator creates the API user (Settings > My Team > Add User, 'Only allow to access JobDiva API Calls').
What compliance issues apply when moving JobDiva data?
Check: Employment and background-check data, Possible work-authorisation or right-to-work information and Payroll and financial data, which should stay out of HubSpot. Agree consent, retention and access rules before exporting.
Moving JobDiva into HubSpot?
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