JobAdder to HubSpot
Cloud recruitment software (ATS/CRM) for agencies and in-house teams, covering candidates, jobs, clients, contacts and placements.
JobAdder data can move into HubSpot, landing mainly in Sales Hub. 2 of 8 mapped objects move directly (Clients (Companies) and Contacts (client contacts)); 4 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for JobAdder
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k contacts/candidates
Companies, contacts and jobs only.
Mid migration
10k-100k
Adds placements and notes.
Large migration
>100k
Custom objects, attachments and a parallel run.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves JobAdder: what you need to get in, what lands in HubSpot, and what will not.
REST (JSON, OpenAPI) with webhooks
Client ID and secret from a JobAdder developer account (application registered at developers.jobadder.com/register, subject to JobAdder approval).
A JobAdder admin user must authorise the API connection.
Choose your route
How will you move the data?
HubSpot offers an integration for importing records from JobAdder.
- You need: Client ID and secret from a JobAdder developer account (application registered at developers.jobadder.com/register, subject to JobAdder approval).
- Permission: A JobAdder admin user must authorise the API connection.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- REST API pull of candidates, companies, contacts, jobs, applications, placements, notes and custom fields
- Webhooks for change events
- Unified-API or no-code tools (Apideck, Make, Zapier)
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In JobAdder
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Clients (Companies) | Companies | yes | Company records are exposed by the API with custom fields and addresses. |
| Contacts (client contacts) | Contacts | yes | Associate to Companies; the Zapier and Integrately integrations can create HubSpot contacts from JobAdder contacts. |
| Candidates | Contacts | partial | Candidates map to Contacts with a lifecycle or type property to separate them from client contacts. Zapier supports candidate-to-contact sync. |
| Jobs (vacancies) | Deals | partial | Zapier lists job orders being created as HubSpot deals. Alternatively use a Custom object. |
| Placements | Deals | partial | Placements are available through the API and can be created as contacts via Zapier. Mapping to Deals or a Custom object is a design choice. |
| Applications/submissions/interviews | Custom objects | manual | Exposed by the API but have no native HubSpot equivalent. This mapping is analyst inference. |
| Notes | Notes | partial | The API exposes notes on candidates. Whether the native sync carries notes is unconfirmed. |
| Documents/CVs | Files | manual | Retrieving them in bulk through the API is not confirmed in the sources I reviewed. |
What to expect
These are JobAdder functions with no HubSpot equivalent, so keep them or replace them with another tool.
These are recruitment-specific features that HubSpot does not provide.
HubSpot has no separate candidate object, so you need a type property, lists or a custom object.
The structures differ, so it is a design decision.
Automation and pipeline logic does not export.
Needs custom API scripting or a partner tool.
Apply for credentials early.
Migrate only active or consented candidates.
Define a single owner of each object and use a JobAdder ID property as the dedupe key.
Throttle requests and test on a sample.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
API/OAuth and the HubSpot marketplace sync are backed by JobAdder and third-party docs. I found no vendor docs on bulk export, rate limits or compliance certifications. Object mapping to HubSpot is analyst inference.
Sources
Related migrations
Frequently asked questions
How do I migrate JobAdder to HubSpot?
1. Apply for a JobAdder developer account and register an OAuth app with a redirect URI. 2. Have a JobAdder admin authorise the app with read and offline_access scopes. 3. Inventory candidates, contacts, companies, jobs, placements and custom fields via the API. 4. Decide whether JobAdder stays for parsing, multiposting and compliance.
What data can move from JobAdder to HubSpot?
These objects move directly: Clients (Companies) and Contacts (client contacts). Check the mapping table for partial and manual items.
What does not move from JobAdder to HubSpot?
ATS résumé parsing and job-board multiposting and Job-board distribution and career-page/registration forms. Plan to rebuild or retire these.
How long does a JobAdder to HubSpot migration take?
Small (<10k contacts/candidates): 2-4 weeks. Mid (10k-100k): 4-8 weeks. Large (>100k): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from JobAdder?
Client ID and secret from a JobAdder developer account (application registered at developers.jobadder.com/register, subject to JobAdder approval). A JobAdder admin user must authorise the API connection.
Is there a native HubSpot connector for JobAdder?
Yes. Confirm the supported objects in discovery.
What compliance issues apply when moving JobAdder data?
Check: Candidate data may include right-to-work, diversity or background-check information and Possible special-category data in CVs and notes. Agree consent, retention and access rules before exporting.
Moving JobAdder into HubSpot?
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