Clockwork Recruiting to HubSpot
Executive search CRM and platform for retained search firms, with search projects, candidate management and a client portal.
Clockwork Recruiting data can move into HubSpot, landing mainly in Sales Hub. 1 of 5 mapped objects move directly (People (candidates and contacts)); 3 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-14 weeks for a large one.
Migration checklist for Clockwork Recruiting
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k
Contacts, companies and deals only.
Mid migration
10k-100k
Includes a custom object for searches and notes.
Large migration
>100k
Heavy history, files and multi-office teams.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Clockwork Recruiting: what you need to get in, what lands in HubSpot, and what will not.
REST API documented on a Swagger docs site (inferred from the Swagger reference)
Choose your route
How will you move the data?
No native connector was found.
- You need: To confirm
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Raw data export to CSV/Excel for ad-hoc analysis
- Written request to the vendor for a full .csv export, delivered within about 30 days; search and note history available on request
- Candidate profiles, longlists and search reports exported as PDF, Word or spreadsheet
- API access, included in every subscription
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-14 weeks, usually phased.
Talk to a partnerWhere each object lands
In Clockwork Recruiting
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| People (candidates and contacts) | Contacts | yes | Export to CSV. Tags and custom fields can be used to segment lists. Object naming was not verified in the API docs. |
| Companies (clients) | Companies | partial | A reviewer reports duplicate companies because company names are created from LinkedIn captures, so dedupe before import. |
| Deals (business development) | Deals | partial | A reviewer says some Deal fields are handled via custom fields. Pipeline stages need mapping. |
| Projects/Searches (vacancies) | Custom objects | manual | There is no native HubSpot equivalent for a retained search project. A custom object or Deals would be needed, and the candidate-to-search status history is hard to carry over. |
| Notes and search history | Notes | partial | The vendor provides these on request. The format was not verified. |
What to expect
Portal logic has no HubSpot equivalent.
A Clockwork-specific capture tool that would need replacing.
Clockwork's data model is project-centric.
Reviewers report duplicate companies and doubled imports in past migrations.
Whether the CSV export includes files was not verified.
The vendor FAQ says an API is included, while GetApp says there is none. Trust the vendor and confirm in the Swagger docs.
Request the export early and use the API or CSV for trial loads.
Dedupe before import.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
The vendor FAQ confirms the API, CSV export and data ownership. The data model (objects, auth, rate limits) was not read from the Swagger docs, so object mapping rests on category-level knowledge and review sites.
Sources
Related migrations
Frequently asked questions
How do I migrate Clockwork Recruiting to HubSpot?
1. Review the Swagger API docs and confirm the API key or auth method with Clockwork support. 2. Request the full CSV export in writing, plus search and note history. 3. Inventory custom fields, tags, deal fields and project types. 4. Decide whether searches become a custom object or Deals.
What data can move from Clockwork Recruiting to HubSpot?
These objects move directly: People (candidates and contacts). Check the mapping table for partial and manual items.
What does not move from Clockwork Recruiting to HubSpot?
Client portal views and sharing configuration and Chrome/LinkedIn parsing extension. Plan to rebuild or retire these.
How long does a Clockwork Recruiting to HubSpot migration take?
Small (<10k): 2-4 weeks. Mid (10k-100k): 4-8 weeks. Large (>100k): 8-14 weeks. These are planning estimates, not a quote.
What compliance issues apply when moving Clockwork Recruiting data?
Check: Candidate data, which may be subject to GDPR/CCPA and Possible sensitive hiring data such as diversity information, if held. Agree consent, retention and access rules before exporting.
Moving Clockwork Recruiting into HubSpot?
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