CEIPAL to HubSpot
AI-powered ATS with native VMS (Procurewise) and Workforce Management for staffing firms, healthcare agencies and corporate recruiters.
CEIPAL data can move into HubSpot, landing mainly in Sales Hub. 2 of 7 mapped objects move directly (Applicants/Candidates and Job postings/Vacancies); 4 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for CEIPAL
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k candidates and contacts
BD CRM use only.
Mid migration
10k-100k
Includes jobs, submissions and resumes.
Large migration
>100k with VMS/workforce
Hybrid with a retained ATS.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves CEIPAL: what you need to get in, what lands in HubSpot, and what will not.
REST API v2 (read-oriented, with webhook events)
A CEIPAL user name, password and API key for the account.
GET 60/min; POST and PATCH 5/min; resume download 20/min.
Choose your route
How will you move the data?
No native connector was found.
- You need: A CEIPAL user name, password and API key for the account.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- API extraction of applicants, jobs, submissions and placements
- Webhook events
- Built-in data export 'as allowed by functionality in the Service' (formats not verified)
- Post-termination export on request within 30 days
Limits: GET 60/min; POST and PATCH 5/min; resume download 20/min.
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In CEIPAL
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Applicants/Candidates | Contacts | yes | Available via the API; use a custom property or custom object to flag candidates, and handle resumes separately. |
| Clients/Companies | Companies | partial | The API reference confirms applicants, jobs and submissions; client endpoints were not confirmed. |
| Client contacts | Contacts | partial | Endpoint availability not verified; likely via export or the API. |
| Job postings/Vacancies | Custom objects | yes | Jobs are exposed in the API; HubSpot has no native job object, so a custom object or Deals is needed. |
| Submissions/Placements | Deals | partial | Exposed via the API; map to a deal pipeline or a custom object. |
| Resumes/Documents | Files | partial | Resume download is rate-limited to 20/min; attach the files to Contact records. |
| Notes/Activities/Emails | Notes | manual | Activity endpoints were not confirmed. |
What to expect
These are CEIPAL-specific integrations with no HubSpot equivalent.
HubSpot has no workforce management function, so this likely stays in CEIPAL or another system.
Platform functionality, not data.
CEIPAL supports custom pipeline stages and multi-client job management.
Reviewers report that duplicated data needs manual fixes.
Dashboards are native to CEIPAL.
HubSpot does not parse resumes or distribute jobs.
Complete and validate the export before you terminate the contract.
Throttle the extraction, run it in batches, and plan extra time for resume downloads.
Store the CEIPAL ID in a unique custom property on each HubSpot record for traceability.
Decide on a retained or replacement ATS before cutover.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
The API access, auth, rate limits and security are backed by CEIPAL docs. The object-level field mapping, the native export formats and the HubSpot-side connector status were not verified, so they rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate CEIPAL to HubSpot?
1. Confirm the API key, user name and password and generate a Bearer token. 2. Inventory the modules in use: ATS, VMS, Workforce. 3. Decide which system keeps the ATS, parsing and compliance functions. 4. Check the contract terms for the 30-day post-termination export window.
What data can move from CEIPAL to HubSpot?
These objects move directly: Applicants/Candidates and Job postings/Vacancies. Check the mapping table for partial and manual items.
What does not move from CEIPAL to HubSpot?
Job-board distribution and VMS portal integrations, Workforce/payroll/timesheet and onboarding compliance data and AI matching and resume parsing. Plan to rebuild or retire these.
How long does a CEIPAL to HubSpot migration take?
Small (<10k candidates and contacts): 2-4 weeks. Mid (10k-100k): 4-8 weeks. Large (>100k with VMS/workforce): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from CEIPAL?
A CEIPAL user name, password and API key for the account.
What compliance issues apply when moving CEIPAL data?
Check: Healthcare staffing credentials and licences, Payroll and employee data, Possible background-check data and Possible HIPAA-relevant data (a listing mentions HIPAA; unverified). Agree consent, retention and access rules before exporting.
Moving CEIPAL into HubSpot?
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