Teamleader Focus to HubSpot
EU SMB CRM and work-management platform. It covers deals, contacts, quotations, invoices, projects, time tracking and tasks.
Teamleader Focus data can move into HubSpot, landing mainly in Sales Hub. 4 of 9 mapped objects move directly (Contacts, Companies, Deals (sales opportunities, with pipeline phases) and Products); 5 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for Teamleader Focus
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 6 doneDuring
0 of 6 doneAfter
0 of 6 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<5,000 contacts and companies
CSV-led, with little or no activity history.
Mid migration
5,000-50,000 records
API extraction for activities and a rebuild of workflows.
Large migration
50,000-200,000 records
Full API ETL, custom objects and tickets.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Teamleader Focus: what you need to get in, what lands in HubSpot, and what will not.
REST API v2 (OAuth 2.0), with webhooks
A Teamleader OAuth integration (client ID and secret) authorised against the account, with a refresh-token flow.
The 'Export' toggle under Permissions > General must be on for Excel exports. Account admin rights are likely needed to authorise an API integration (unconfirmed).
Third-party sources report 200 requests per sliding minute per integration per account, with a maximum page size of 100.
Choose your route
How will you move the data?
HubSpot offers an integration for importing records from Teamleader Focus.
- You need: A Teamleader OAuth integration (client ID and secret) authorised against the account, with a refresh-token flow.
- Permission: The 'Export' toggle under Permissions > General must be on for Excel exports. Account admin rights are likely needed to authorise an API integration (unconfirmed).
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Native account backup ZIP of flat CSVs (contacts, companies, deals, invoices, quotations, projects). It excludes activity history, ticket content, documents, expenses and old timesheets.
- Excel/CSV export from the Contacts, Companies, Deals, Invoices, Products and Shared inbox overviews
- API v2 list endpoints, paginated with no bulk export endpoint
- Per-contact and per-company reports
Limits: Third-party sources report 200 requests per sliding minute per integration per account, with a maximum page size of 100.
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Teamleader Focus
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts | Contacts | yes | Move by CSV or API. Teamleader tags and custom fields need HubSpot properties created first. |
| Companies | Companies | yes | CSV or API. Contact-to-company links need an ID-based association import. |
| Deals (sales opportunities, with pipeline phases) | Deals | yes | Rebuild pipelines and stages in HubSpot first. Map the responsible user to a HubSpot owner. |
| Quotations and article lines | Quotes / Line items | partial | Line items are not in the basic export columns. Use the Deals module export or the API. |
| Products | Products | yes | Product overview export is available. |
| Activities, events, notes, tasks, meetings | Notes / Tasks / Meetings / Calls | partial | The backup excludes activities. They are API-only, via events.list. |
| Tickets | Tickets | partial | Tickets can be imported by CSV. Conversation history is not in the backup. It may be reachable through the API (unverified). |
| Users | Owners (users) | manual | Match by email and create HubSpot users yourself. |
| Invoices, projects, time tracking, subscriptions | Custom objects | manual | HubSpot has no native equivalent object. Decide whether to use custom objects or an accounting system. |
What to expect
The backup excludes it. It is available only through the API.
The native backup excludes them.
Not exportable as data. I found no source showing otherwise.
Analyst judgement: no export path was found.
Roles are configured separately in each platform.
Report exports are per-entity and are not portable definitions.
Teamleader allows up to 50 custom fields per entity.
Associations and activities are not covered by the flat CSV exports.
Extract events through the API and load them as HubSpot engagements.
Queue and paginate requests, and run extraction in batches before cutover.
Use CSV import and the API for the other objects.
Deduplicate in Teamleader or match on email and domain before import.
Store the Teamleader ID in a HubSpot property and use it as the key for association imports.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export paths and API limits rest on Teamleader's help centre plus third-party migration guides (S1, S3). I found no Teamleader API reference page or HubSpot doc covering this migration. Object mapping is therefore analyst judgement.
Sources
Related migrations
Frequently asked questions
How do I migrate Teamleader Focus to HubSpot?
1. Turn on the Export permission and run the account backup ZIP as a safety copy. 2. Register a Teamleader OAuth integration and test the token refresh. 3. Inventory custom fields (up to 50 per entity), tags and pipeline phases. 4. Create HubSpot properties, pipelines and a 'Teamleader ID' unique property for each object.
What data can move from Teamleader Focus to HubSpot?
These objects move directly: Contacts, Companies, Deals (sales opportunities, with pipeline phases) and Products. Check the mapping table for partial and manual items.
What does not move from Teamleader Focus to HubSpot?
Activity and timeline history via CSV or backup, Generated documents and PDFs, ticket content, expenses, old timesheets and Teamleader workflows, automations and permission roles. Plan to rebuild or retire these.
How long does a Teamleader Focus to HubSpot migration take?
Small (<5,000 contacts and companies): 2-4 weeks. Mid (5,000-50,000 records): 4-8 weeks. Large (50,000-200,000 records): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from Teamleader Focus?
A Teamleader OAuth integration (client ID and secret) authorised against the account, with a refresh-token flow. The 'Export' toggle under Permissions > General must be on for Excel exports. Account admin rights are likely needed to authorise an API integration (unconfirmed).
Is there a native HubSpot connector for Teamleader Focus?
Yes. Confirm the supported objects in discovery.
What compliance issues apply when moving Teamleader Focus data?
Check: EU/Belgian customer data is subject to GDPR, Financial data in invoices and HR leave data. Agree consent, retention and access rules before exporting.
Moving Teamleader Focus into HubSpot?
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