SuiteCRM to HubSpot
Open-source horizontal CRM (v7 and v8) with modules such as Accounts, Contacts, Leads, Opportunities, Cases and Campaigns. It is self-hosted or vendor-hosted.
SuiteCRM data can move into HubSpot, landing mainly in Sales Hub. 2 of 9 mapped objects move directly (Accounts and Contacts); 5 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for SuiteCRM
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 6 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<25k records, standard modules
CSV or tool-based import.
Mid migration
25k-250k records, some custom fields and activities
API or tool with association checks.
Large migration
>250k records, custom modules, heavy activity history
Scripted API extraction and a phased cutover.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves SuiteCRM: what you need to get in, what lands in HubSpot, and what will not.
REST API V8 (JSON:API, OAuth2)
OAuth2 client ID and secret created under Admin > OAuth2 Clients and Tokens. A dedicated API user is advisable.
SuiteCRM admin to create OAuth2 clients. The API respects the permissions of the user it runs as.
Choose your route
How will you move the data?
No native connector was found.
- You need: OAuth2 client ID and secret created under Admin > OAuth2 Clients and Tokens. A dedicated API user is advisable.
- Permission: SuiteCRM admin to create OAuth2 clients. The API respects the permissions of the user it runs as.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- V8 REST API module endpoints (Accounts, Contacts, Leads, etc.)
- CSV export from list views (category-level knowledge, not verified in sources)
- Direct database access on self-hosted instances (category-level knowledge)
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In SuiteCRM
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Accounts | Companies | yes | Third-party tools map these directly. Parent-child account hierarchies need separate association work. |
| Contacts | Contacts | yes | Exposed via the V8 module endpoints. |
| Leads | Contacts | partial | Leads become Contacts. Lead status and source need custom properties or lifecycle stage mapping. |
| Opportunities | Deals | partial | Sales stages and probabilities must be mapped to a HubSpot pipeline and stages. |
| Calls / Meetings / Tasks / Notes | Calls, Meetings, Tasks, Notes | partial | Migration vendors claim support. Verify the export and association coverage of the activity modules yourself. |
| Cases | Tickets | partial | Not confirmed in the sources reviewed. Import2 lists tickets as supported in general. |
| Users | Owners | manual | Owners must exist in HubSpot first and be matched by email. |
| Custom modules | Custom objects | partial | Vendors claim to recreate custom beans as custom objects or properties. |
| Documents / attachments | Files | partial | Vendors claim to extract attachments from the SuiteCRM file system. |
What to expect
These are rules and code, not data. They must be rebuilt as HubSpot workflows.
No data path was found. They must be recreated as HubSpot permission sets and teams.
No export path to HubSpot reports was found. They must be rebuilt.
SuiteCRM workflows and logic hooks have no HubSpot import path.
SuiteCRM roles and groups differ from HubSpot's model.
Reports are not portable.
Relationship tables and activities are separate from the main module exports. Confirm the many-to-many links survive.
Imports need the target schema to exist.
Use the V8 API with relationship endpoints or a migration tool, and reconcile counts per module.
Export email opt-out and invalid flags explicitly and map them to HubSpot marketing contact status.
Set up the keys and rewrite module early and test with one module.
Inventory the custom modules and decide which become custom objects.
Deduplicate by email before import.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
API access and auth are backed by SuiteCRM docs. Object mapping, CSV export behaviour and HubSpot-side import rest on third-party migration vendors and category-level knowledge. No HubSpot doc was visited and no native HubSpot connector was found.
Sources
Related migrations
Frequently asked questions
How do I migrate SuiteCRM to HubSpot?
1. Inventory the active modules, custom modules and record counts, including Leads and Contacts overlap. 2. Enable the V8 API: generate OAuth2 keys, enable URL rewriting and create a client under Admin > OAuth2 Clients and Tokens. 3. Create a dedicated API user with read access to all modules. 4. Document the AOW workflows, logic hooks, roles and reports to be rebuilt.
What data can move from SuiteCRM to HubSpot?
These objects move directly: Accounts and Contacts. Check the mapping table for partial and manual items.
What does not move from SuiteCRM to HubSpot?
Workflows (AOW) and logic hooks, Roles and security groups and Reports and dashboards. Plan to rebuild or retire these.
How long does a SuiteCRM to HubSpot migration take?
Small (<25k records, standard modules): 2-4 weeks. Mid (25k-250k records, some custom fields and activities): 4-8 weeks. Large (>250k records, custom modules, heavy activity history): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from SuiteCRM?
OAuth2 client ID and secret created under Admin > OAuth2 Clients and Tokens. A dedicated API user is advisable. SuiteCRM admin to create OAuth2 clients. The API respects the permissions of the user it runs as.
What compliance issues apply when moving SuiteCRM data?
Check: Possible health, financial or minors' data depending on the customer; the platform is cross-industry. Agree consent, retention and access rules before exporting.
Moving SuiteCRM into HubSpot?
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