Outfield to HubSpot
Mobile-first field sales CRM with route planning, territory management, activity and visit tracking, deal pipeline, and gamification.
Outfield data can move into HubSpot, landing mainly in Sales Hub. 2 of 7 mapped objects move directly (Contacts and Accounts/Places); 4 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-14 weeks for a large one.
Migration checklist for Outfield
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k records
CSV import only.
Mid migration
10k-100k records
Includes activity import and a workflow rebuild.
Large migration
>100k records or heavy visit history
API extraction and custom visit object.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Outfield: what you need to get in, what lands in HubSpot, and what will not.
REST API (key-based); webhooks reported by a third-party review only
API key requested from Outfield customer success (support@outfieldapp.com).
Account admin or manager is likely needed for the Import/Export page; this is not confirmed in the sources.
Choose your route
How will you move the data?
No native connector was found.
- You need: API key requested from Outfield customer success (support@outfieldapp.com).
- Permission: Account admin or manager is likely needed for the Import/Export page; this is not confirmed in the sources.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Import/Export page in the web app (an activity export tool for managers, launched in beta)
- CSV export (reported by a third-party review)
- REST API
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-14 weeks, usually phased.
Talk to a partnerWhere each object lands
In Outfield
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts | Contacts | yes | Contacts move through CSV or API; Outfield's own documentation of the export fields was not found. |
| Accounts/Places | Companies | yes | Accounts move by CSV or API. Outfield also has place/location data, so keep the address fields. |
| Deals (pipeline) | Deals | partial | The sources list a deal pipeline, but the export format and stage mapping are not documented. |
| Activities/visits/check-ins | Meetings | partial | The vendor's activity export covers check-in duration, frequency and location. These would need mapping to Meetings, Calls or Notes, and a custom object is an option for visit data. |
| Tasks | Tasks | manual | Task export coverage is not confirmed. |
| Users/owners | Contacts | manual | Owners are recreated as HubSpot users, and an owner-email column is used to map them on import. |
| Orders/inventory | Products | manual | The sources list an order and inventory manager, but whether it can be exported is unknown. |
What to expect
HubSpot has no equivalent objects, and the sources don't say these are exportable.
Whether the export includes them is unconfirmed; they would need a separate file pull and upload to Files.
Automation logic doesn't export.
HubSpot permission sets and teams need to be configured by hand.
Reports don't export as definitions.
Check that the export links activities to contacts and accounts, and request a full dump from support if it doesn't.
Reconcile activity counts per rep and per account against the source after a test import.
Request the key and a schema or sample export early.
Create the properties in HubSpot before import.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
The vendor help centre confirms an API exists and that its key is issued on request, and the vendor's blog confirms a CSV export page. Object mapping, rate limits and auth details rest on third-party reviews or category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate Outfield to HubSpot?
1. Ask Outfield support for an API key and the API schema. 2. Run the Import/Export page exports and list the objects and fields they include. 3. Inventory custom account fields, pipelines and stages. 4. Export the user list and map each user to a HubSpot owner.
What data can move from Outfield to HubSpot?
These objects move directly: Contacts and Accounts/Places. Check the mapping table for partial and manual items.
What does not move from Outfield to HubSpot?
Route plans, territory definitions and gamification leaderboards and Photos and attachments captured in the field. Plan to rebuild or retire these.
How long does a Outfield to HubSpot migration take?
Small (<10k records): 2-4 weeks. Mid (10k-100k records): 4-8 weeks. Large (>100k records or heavy visit history): 8-14 weeks. These are planning estimates, not a quote.
What access do I need to export from Outfield?
API key requested from Outfield customer success (support@outfieldapp.com). Account admin or manager is likely needed for the Import/Export page; this is not confirmed in the sources.
What compliance issues apply when moving Outfield data?
Check: Vendor verticals include cannabis, insurance and home health (third-party review), so there may be regulated or health data.. Agree consent, retention and access rules before exporting.
Moving Outfield into HubSpot?
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