MiniCRM to HubSpot
Module-based CRM and workflow tool. Data is organised into modules (called categories or products in the API), with cards, contacts and companies.
MiniCRM data can move into HubSpot, landing mainly in Sales Hub. 2 of 6 mapped objects move directly (Contacts (Person) and Companies (Business)); 3 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for MiniCRM
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k contacts, 1-2 modules
CSV-based import.
Mid migration
10k-100k, 3-6 modules
Adds API extraction of history.
Large migration
>100k, many modules and automations
Custom objects and a scripted migration.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves MiniCRM: what you need to get in, what lands in HubSpot, and what will not.
REST (JSON) plus XML synchronization, with separate Invoice and CallLog APIs
SystemId (5 digits) and an API key generated in system settings.
Admin is required for data export; API key generation is in system settings (admin level assumed).
Choose your route
How will you move the data?
No native connector was found.
- You need: SystemId (5 digits) and an API key generated in system settings.
- Permission: Admin is required for data export; API key generation is in system settings (admin level assumed).
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Admin CSV/XLS export from a saved filter per module (List view gives all fields, Grid view gives selected columns)
- REST API read of Project (card), Contact, Business and Category endpoints
- Invoice API for electronic invoices
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In MiniCRM
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts (Person) | Contacts | yes | Included in the List view export and available via the API. Multiple persons per card are exported as Person1 and so on. |
| Companies (Business) | Companies | yes | Company data is included in the List view export and available via the API. |
| Cards/Projects in a module | Deals | partial | Each module becomes a pipeline, with statuses mapped to stages. Non-sales modules could map to Tickets or Custom objects. |
| Activity history, notes, calls | Notes | manual | Whether the export covers history is unverified. It may need API extraction per card. |
| Invoices | Custom objects | partial | Readable via the Invoice API. Electronic invoices only. |
| Users/owners | Contacts | manual | Owner names must be matched to HubSpot users by hand. |
What to expect
Rebuild in HubSpot Workflows. No export format is documented.
Recreate in HubSpot teams and permission sets.
Rebuild in HubSpot reporting.
The module-based model has no direct HubSpot equivalent.
The export keys on Id, company name and Person1 first name.
Not documented in the sources reviewed.
Export with an all-records filter per module and reconcile counts.
Use the 2025 Integrations Manual and test against a sandbox.
Preserve BusinessId and card Id as custom properties.
Split exports by filter.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export paths and the REST API are documented by the vendor. HubSpot-side mapping, rate limits, certifications and activity export coverage were not verified, so those sections rest on analyst judgement.
Sources
Related migrations
Frequently asked questions
How do I migrate MiniCRM to HubSpot?
1. Inventory modules, card statuses and custom fields via the Schema and Category endpoints. 2. Generate an API key and note the SystemId. 3. Create saved all-records filters per module. 4. Decide the module-to-pipeline or custom object mapping.
What data can move from MiniCRM to HubSpot?
These objects move directly: Contacts (Person) and Companies (Business). Check the mapping table for partial and manual items.
What does not move from MiniCRM to HubSpot?
Automations/workflows, Permissions and user roles and Reports and dashboards. Plan to rebuild or retire these.
How long does a MiniCRM to HubSpot migration take?
Small (<10k contacts, 1-2 modules): 2-4 weeks. Mid (10k-100k, 3-6 modules): 4-8 weeks. Large (>100k, many modules and automations): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from MiniCRM?
SystemId (5 digits) and an API key generated in system settings. Admin is required for data export; API key generation is in system settings (admin level assumed).
What compliance issues apply when moving MiniCRM data?
Check: Invoice and financial data and Possible EU GDPR scope given the Hungarian vendor. Agree consent, retention and access rules before exporting.
Moving MiniCRM into HubSpot?
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