FLOWii to HubSpot
Cloud CRM and business management suite that combines CRM, invoicing, finance, tasks, projects, orders and automation, aimed at small and mid-sized businesses.
FLOWii data can move into HubSpot, landing mainly in Sales Hub. 0 of 6 mapped objects move directly; 4 items need manual work and 4 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for FLOWii
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 6 doneDuring
0 of 6 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k records
Single company database, few automations.
Mid migration
10k-100k records
Includes activities, orders and rebuilt automations.
Large migration
>100k records
Multiple company databases, heavy history and integrations.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves FLOWii: what you need to get in, what lands in HubSpot, and what will not.
REST API returning JSON:API-shaped responses with zero-based paging (per third-party connector description)
API key, user name and password. The target company database id is also needed, because an account can hold several company databases.
Choose your route
How will you move the data?
No native connector was found.
- You need: API key, user name and password. The target company database id is also needed, because an account can hold several company databases.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- API read access to partners, business cases, communications, tasks, orders and the goods catalogue
- Make and Zapier automation connectors
- Excel-based import/export (not confirmed in docs; verify in the account)
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In FLOWii
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Partners | Contacts / Companies | partial | FLOWii uses one 'partner' record where HubSpot splits Contacts and Companies, so you must split them by partner type and rebuild the associations. |
| Business cases | Deals | partial | Pipelines and stages must be recreated in HubSpot first; stage and enum values are numeric codes with Slovak labels. |
| Communications | Notes / Calls / Emails | partial | Direction and state are numeric codes that need mapping to HubSpot activity types. |
| Tasks | Tasks | partial | Task states are numeric codes, so map them to HubSpot task statuses. |
| Orders and goods catalogue | Line items / Products | partial | Readable via the API; the target mapping is an analyst assumption. |
| Users / owners | Owners (users) | manual | Match by email and create the HubSpot users first. |
What to expect
These are vendor-specific and must be rebuilt as HubSpot workflows.
These must be recreated as HubSpot teams and permission sets.
These must be rebuilt in HubSpot reporting.
HubSpot has no native equivalent; keep them in an accounting tool.
The source data model differs from HubSpot's.
The API returns coded values.
These are not exportable.
The API's coverage of historical activities and links is undocumented in the sources I found.
Confirm the company id for each extraction run and reconcile counts per company.
Request API docs and export samples from FLOWii support before scoping.
Run a sample extract and compare it with the UI counts.
Renew tokens automatically in the extraction script.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
The product and its API exist (vendor pages, plus a third-party connector description). I found no vendor API reference, export documentation or HubSpot connector documentation. Object mapping, limits and export paths rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate FLOWii to HubSpot?
1. Get the API key, user name and password, and list every company database in the account. 2. Request the API docs and entity field list from FLOWii support. 3. Inventory partners, business cases, communications, tasks, orders and custom attributes. 4. Decide the partner-to-contact/company split rule.
What does not move from FLOWii to HubSpot?
Automations and custom workflows, Permissions and roles, Reports and dashboards and Invoicing and finance records. Plan to rebuild or retire these.
How long does a FLOWii to HubSpot migration take?
Small (<10k records): 2-4 weeks. Mid (10k-100k records): 4-8 weeks. Large (>100k records): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from FLOWii?
API key, user name and password. The target company database id is also needed, because an account can hold several company databases.
What compliance issues apply when moving FLOWii data?
Check: Financial data (invoices, bank connections) and Possible EU GDPR personal data. Agree consent, retention and access rules before exporting.
Moving FLOWii into HubSpot?
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