Talentis to HubSpot
Cloud executive-search CRM and passive-candidate sourcing platform with a TalentGraph of public profiles, assignment management and reporting.
Talentis data can move into HubSpot, landing mainly in Sales Hub. 0 of 5 mapped objects move directly; 3 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-14 weeks for a large one.
Migration checklist for Talentis
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<5k
Excel-based import.
Mid migration
5k-50k
Custom pipeline and associations.
Large migration
50k+
Vendor extract, files and a custom object likely.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Talentis: what you need to get in, what lands in HubSpot, and what will not.
Choose your route
How will you move the data?
No native connector was found.
- You need: To confirm
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Export of sourced candidates to MS Excel (vendor brochure)
- Browser extension can export candidate pipelines to an ATS/CRM of choice
- Vendor-assisted data migration and clean-up services are mentioned in the vendor brochure
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-14 weeks, usually phased.
Talk to a partnerWhere each object lands
In Talentis
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Candidates / people records | Contacts | partial | Likely via Excel/CSV export or vendor-assisted extract. The field schema is unconfirmed. |
| Client companies | Companies | partial | The CRM holds clients, but the export format is unconfirmed. |
| Search assignments / projects | Deals | manual | Assignments would need mapping to a custom pipeline. Candidate-to-assignment links likely need a custom object or association labels. |
| Notes and activity | Notes | manual | Export availability is unconfirmed. |
| CVs and reports | Files | manual | Word reports and CV parsing are supported in Talentis. Bulk file export is unconfirmed. |
What to expect
This is vendor-supplied data accessed through the subscription, not customer-owned records. Licensing terms are unconfirmed.
These are product features with no HubSpot equivalent.
Executive-search assignment workflow differs from standard sales pipelines.
HubSpot lacks executive-search sourcing and parsing.
No public docs were found.
Set a lawful-basis property and avoid marketing to these contacts without consent.
Review the contract and data-partner terms before import.
Request a full database extract from the vendor.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Product identity, scope and privacy posture are supported by vendor and third-party pages. No public API docs, export docs or object schema were found, so access and object mapping rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate Talentis to HubSpot?
1. Ask Ikiru People support whether a full database or API extract exists beyond the Excel export. 2. Inventory candidate, client, assignment and note data and identify those added from TalentGraph versus manually. 3. Confirm contract terms on contact-data credits and reuse of purchased data. 4. Decide which functions stay in Talentis (sourcing, Word reports, CV parsing).
What does not move from Talentis to HubSpot?
TalentGraph public-profile data and licensed contact data and Word and Outlook add-in report templates and client portal sharing. Plan to rebuild or retire these.
How long does a Talentis to HubSpot migration take?
Small (<5k): 2-4 weeks. Mid (5k-50k): 4-8 weeks. Large (50k+): 8-14 weeks. These are planning estimates, not a quote.
What compliance issues apply when moving Talentis data?
Check: Possible data on people under 16 (the privacy notice directs such cases to the DPO) and Executive candidate data is sensitive for GDPR/UK GDPR purposes. Agree consent, retention and access rules before exporting.
Moving Talentis into HubSpot?
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