Zoho Recruit to HubSpot
Applicant tracking and recruiting CRM with modules for Candidates, Clients, Contacts, Job Openings and Interviews, plus custom modules.
Zoho Recruit data can move into HubSpot, landing mainly in Sales Hub. 3 of 9 mapped objects move directly (Candidates, Clients and Contacts (client contacts)); 4 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for Zoho Recruit
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
Under 20,000 records
UI export is possible, with few attachments.
Mid migration
20,000-200,000 records
Bulk Read plus attachment extraction and association rebuild.
Large migration
Over 200,000 records
Paginated Bulk Read, multi-day attachment pulls, custom objects and a parallel run.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Zoho Recruit: what you need to get in, what lands in HubSpot, and what will not.
REST API v2 (JSON) plus async Bulk Read and Bulk Write APIs
A Zoho API client (client ID and secret) and OAuth tokens issued by the data-centre-specific Zoho Accounts domain.
Admin access is needed for full-module export and backup. Permissions are enforced at user and module level, so the exporting user needs read access to every module.
Credit-based, rolling 24-hour window (Enterprise 500,000 credits, Ultimate 1,000,000), plus per-user concurrency limits. Insert/update is 100 records per call. Bulk Read is 200,000 records per job, and one third-party guide cites 10 download requests per minute.
Choose your route
How will you move the data?
HubSpot offers an integration for importing records from Zoho Recruit.
- You need: A Zoho API client (client ID and secret) and OAuth tokens issued by the data-centre-specific Zoho Accounts domain.
- Permission: Admin access is needed for full-module export and backup. Permissions are enforced at user and module level, so the exporting user needs read access to every module.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- UI module export to CSV (20,000 records per module per export)
- Report export (20,000 records per export, 5 per day)
- Scheduled data backup (zipped CSV, includes attachments)
- Bulk Read API (async, zipped CSV)
- REST API for notes and attachments
Limits: Credit-based, rolling 24-hour window (Enterprise 500,000 credits, Ultimate 1,000,000), plus per-user concurrency limits. Insert/update is 100 records per call. Bulk Read is 200,000 records per job, and one third-party guide cites 10 download requests per minute.
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Zoho Recruit
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Candidates | Contacts | yes | Candidates map to Contacts, with a custom property or lifecycle/list flag to separate them from client contacts. The Data Sync app shares candidates and contacts two-way. |
| Clients | Companies | yes | Clients are the account-level record. Zoho API docs describe lookups from Contacts to Clients by record ID. |
| Contacts (client contacts) | Contacts | yes | Re-associate to Companies using Zoho Client IDs held in a staging column. |
| Job Openings (Vacancies) | Deals | partial | Map to Deals or a Custom object depending on whether vacancies are sold or tracked. Internal module name is Potentials, API name Job_Openings. Mapping is analyst judgement. |
| Business-development pipeline (client deals) | Deals | manual | Rebuild the pipeline and stages in HubSpot. Mapping is analyst judgement. |
| Interviews / Applications (candidate-to-job associations) | Custom objects | manual | Linking-module data is not supported by Bulk Write, so these need a custom object and association rebuild. |
| Notes | Notes | partial | Exported via the REST API per record, not through Bulk Read. HubSpot CSV import does not carry activity history. |
| Attachments (resumes) | Files | partial | Download per record via the REST API or take a full data backup. Attach to HubSpot records via the Files API. |
| Tasks, Events, Calls | Tasks | manual | Events can be exported as ICS. Other activities need API extraction and re-creation as Tasks, Meetings or Calls. |
What to expect
HubSpot has no ATS resume parser. Parsing is a Zoho Recruit capability.
Vacancy publishing to job boards is ATS functionality with no HubSpot equivalent. This is analyst judgement.
Zoho logic does not export as HubSpot workflows and must be rebuilt.
Linking modules are excluded from Bulk Write, and HubSpot CSV import needs associations rebuilt.
HubSpot dropdown properties must exist before import, so source values need cleaning first.
UI export and Bulk Read exclude attachments and notes.
Hiring compliance and payroll-adjacent records may need retention outside HubSpot.
Set a record-type property and honour opt-out status before any marketing send.
Use Bulk Read jobs or a scheduled backup instead of UI exports.
Run attachment pulls over several rolling 24-hour windows and budget credits.
Use one-way sync or freeze Zoho edits at cutover.
Pull the modules metadata and key mappings on API names.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export paths, API auth and limits, and the HubSpot sync app are backed by Zoho and HubSpot sources. Object-to-HubSpot mapping for Job Openings, Interviews and activity history rests on category-level knowledge. Governance details were not sourced.
Sources
Related migrations
Frequently asked questions
How do I migrate Zoho Recruit to HubSpot?
1. Inventory modules and custom modules via the Zoho Recruit modules metadata API and note api_supported flags. 2. Register a Zoho API client and obtain a ZohoRecruit.modules.READ token on the correct data-centre domain. 3. Decide the Candidates vs client Contacts split in HubSpot, and the Job Openings target (Deals or Custom object). 4. Run a full scheduled Data Backup as a safety copy, including attachments.
What data can move from Zoho Recruit to HubSpot?
These objects move directly: Candidates, Clients and Contacts (client contacts). Check the mapping table for partial and manual items.
What does not move from Zoho Recruit to HubSpot?
Resume parsing engine and parsed-resume workflow, Job-board distribution and career site and Workflow rules, blueprints and automations. Plan to rebuild or retire these.
How long does a Zoho Recruit to HubSpot migration take?
Small (Under 20,000 records): 2-4 weeks. Mid (20,000-200,000 records): 4-8 weeks. Large (Over 200,000 records): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from Zoho Recruit?
A Zoho API client (client ID and secret) and OAuth tokens issued by the data-centre-specific Zoho Accounts domain. Admin access is needed for full-module export and backup. Permissions are enforced at user and module level, so the exporting user needs read access to every module.
Is there a native HubSpot connector for Zoho Recruit?
Yes. Confirm the supported objects in discovery.
What compliance issues apply when moving Zoho Recruit data?
Check: Candidate personal data under GDPR/CCPA, Possible sensitive data in resumes or notes such as diversity, health or right-to-work and Possible minors in graduate or intern pipelines. Agree consent, retention and access rules before exporting.
Moving Zoho Recruit into HubSpot?
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