Tracker RMS to HubSpot
Staffing and recruitment platform that combines ATS, CRM, onboarding, timesheets, billing and payroll feeds.
Tracker RMS data can move into HubSpot, landing mainly in Sales Hub. 0 of 7 mapped objects move directly; 4 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 10-20 weeks for a large one.
Migration checklist for Tracker RMS
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k records
CSV import of contacts and companies.
Mid migration
10k-100k records
Adds vacancies, deals and activities.
Large migration
>100k records with documents
API extraction, custom objects and a split with the back office.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Tracker RMS: what you need to get in, what lands in HubSpot, and what will not.
REST API (plan-gated)
Unlimited API access is reported as Enterprise-only; no numeric limits found.
Choose your route
How will you move the data?
No native connector was found.
- You need: To confirm
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Report exports in PDF, CSV, Excel and PNG
- Vendor-assisted data extraction (third-party claim)
- REST API on Professional and above
Limits: Unlimited API access is reported as Enterprise-only; no numeric limits found.
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 10-20 weeks, usually phased.
Talk to a partnerWhere each object lands
In Tracker RMS
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Clients / companies | Companies | partial | Moves by CSV or API export. Field names are not documented in the sources found. |
| Client contacts | Contacts | partial | Category-level mapping. Associate each contact to its company on import. |
| Candidates | Contacts | partial | Candidates can be imported as Contacts with a lifecycle or type property. Resumes and parsed data need separate handling. |
| Vacancies / jobs | Custom objects | manual | HubSpot has no native job object, so create a custom object or use Deals. |
| Business development pipelines / leads | Deals | partial | The vendor describes customizable lead pipelines. Stage mapping is manual. |
| Activities, notes, calls | Notes | manual | The vendor says calls, texts and notes sit on the candidate record. Whether they can be exported is unconfirmed. |
| Documents / resumes | Files | manual | Export route unconfirmed. |
What to expect
HubSpot has no equivalent back-office function, so these likely stay in Tracker or another system.
HubSpot does not provide ATS parsing or multiposting. You need a separate ATS or tool.
Stage logic does not transfer automatically.
HubSpot has no native job object.
A third-party source says extracting data is the customer's responsibility.
Tracker holds these integrations natively.
Decide what stays in Tracker or an ATS before you map fields.
Confirm your plan, or request a vendor-assisted export.
Deduplicate by email before import.
Check the contract term and notice period.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Product, plan-gated REST API and report exports are supported by vendor and third-party pages. No vendor API docs, auth details, rate limits or object schema were found, and there is no HubSpot connector documentation. Object mapping rests on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate Tracker RMS to HubSpot?
1. Confirm your Tracker plan and whether REST API access is enabled. 2. Ask Tracker support for a full-database export and the field dictionary. 3. Inventory candidate, contact, company, vacancy and placement record counts. 4. Decide whether candidates and vacancies stay in an ATS alongside HubSpot.
What does not move from Tracker RMS to HubSpot?
Timesheets, billing, payroll feeds and compliance records and Resume parsing and job-board distribution (1,000+ boards). Plan to rebuild or retire these.
How long does a Tracker RMS to HubSpot migration take?
Small (<10k records): 2-4 weeks. Mid (10k-100k records): 4-10 weeks. Large (>100k records with documents): 10-20 weeks. These are planning estimates, not a quote.
What compliance issues apply when moving Tracker RMS data?
Check: Right-to-work and identity documents, Payroll and bank details and Possible health or diversity data in compliance forms. Agree consent, retention and access rules before exporting.
Moving Tracker RMS into HubSpot?
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