Teamleader Orbit to HubSpot
Teamleader Orbit is SaaS agency/PSA software that combines CRM, project management and time registration, and is aimed at companies with up to 1,000 employees.
Teamleader Orbit data can move into HubSpot, landing mainly in Sales Hub. 0 of 6 mapped objects move directly; 3 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for Teamleader Orbit
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k contacts/companies/deals
Mid migration
10k-50k
Large migration
50k+
Includes project/time data and heavy automation.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Teamleader Orbit: what you need to get in, what lands in HubSpot, and what will not.
REST-style 'regular' API (OAuth, read/write) plus user-defined OData v3 XML Reporting APIs, per Invantive
For the regular API: an OAuth client ID and secret plus an Orbit user login. For the Reporting API: the tenant server name (*.orbit.teamleader.eu) plus a username and password.
Choose your route
How will you move the data?
No native connector was found.
- You need: For the regular API: an OAuth client ID and secret plus an Orbit user login. For the Reporting API: the tenant server name (*.orbit.teamleader.eu) plus a username and password.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Regular API pulled via third-party SQL/ETL tools (Invantive, Peliqan)
- User-defined OData Reporting APIs to CSV/Excel/JSON via tools
- Native UI export or backup was not verified
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Teamleader Orbit
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts | Contacts | partial | Invantive says contacts are queryable via the API. Field-level mapping was not verified. |
| Companies | Companies | partial | Assumed to be exposed like other CRM entities. Not confirmed in docs. |
| Deals (sales pipeline, statuses) | Deals | partial | Invantive says deal status is queryable. Pipeline and stage definitions need rebuilding in HubSpot. |
| Activities/notes/tasks | Notes, Tasks, Calls, Meetings | manual | Export coverage is unverified, so audit it before committing to scope. |
| Users/owners | Owners (users) | manual | Match by email to HubSpot users. |
| Projects/time registration | Custom objects | manual | Orbit includes project and time registration. HubSpot has no native equivalent. |
What to expect
Logic is not exported as data and must be rebuilt in HubSpot.
Not exportable. Recreate them as HubSpot teams and permission sets.
Rebuild them in HubSpot reporting.
The analyst scope note names these as a boundary item.
Not documented, so verify with a test export.
No HubSpot native object exists for it.
Request API docs and a sandbox export from Teamleader support. Run a test extraction.
Confirm which product the account runs before planning around Focus limits.
Reconcile record counts and association counts after a test load.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Orbit's existence, its OAuth regular API and its OData reporting API are confirmed only by third-party (Invantive) pages. Teamleader's own developer docs cover Focus, not Orbit. Object mapping is category-level.
Sources
Related migrations
Frequently asked questions
How do I migrate Teamleader Orbit to HubSpot?
1. Confirm the tenant is Orbit (*.orbit.teamleader.eu) rather than Focus. 2. Ask Teamleader for regular API access and create an OAuth app (client ID/secret). 3. Have an admin define Reporting API (OData) views for contacts, companies, deals and activities. 4. Inventory pipelines, deal statuses, custom fields, automations and user roles.
What does not move from Teamleader Orbit to HubSpot?
Automations/workflows, Permissions/roles and Saved reports/dashboards. Plan to rebuild or retire these.
How long does a Teamleader Orbit to HubSpot migration take?
Small (<10k contacts/companies/deals): 2-4 weeks. Mid (10k-50k): 4-8 weeks. Large (50k+): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from Teamleader Orbit?
For the regular API: an OAuth client ID and secret plus an Orbit user login. For the Reporting API: the tenant server name (*.orbit.teamleader.eu) plus a username and password.
What compliance issues apply when moving Teamleader Orbit data?
Check: Employee time data, Client financial/invoicing data and GDPR (EU vendor, Belgium). Agree consent, retention and access rules before exporting.
Moving Teamleader Orbit into HubSpot?
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