TecArt CRM to HubSpot
German CRM suite that combines CRM, leads, service, orders, contracts and invoicing on one platform. It is available as cloud, on-premise or hybrid.
TecArt CRM data can move into HubSpot, landing mainly in Sales Hub. 3 of 8 mapped objects move directly (Contacts (accounts/organisations) and Persons, Tickets and Articles (product management)); 4 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for TecArt CRM
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 6 doneDuring
0 of 6 doneAfter
0 of 6 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k records
CSV-only contacts, companies and deals.
Mid migration
10k-100k records
Includes activities via API and some workflow rebuild.
Large migration
>100k records plus large e-mail and document archives
Custom objects, heavy automation, and a TecArt backup for the archive.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves TecArt CRM: what you need to get in, what lands in HubSpot, and what will not.
Versioned REST API with Swagger docs. Other sources also mention SOAP web services and webhooks.
TecArt user or API credentials, or access to the hosted or on-premise instance. Exact credential type not verified.
Bulk CSV export is off by default for all staff. An admin must enable the export function per user group.
Choose your route
How will you move the data?
No native connector was found.
- You need: TecArt user or API credentials, or access to the hosted or on-premise instance. Exact credential type not verified.
- Permission: Bulk CSV export is off by default for all staff. An admin must enable the export function per user group.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- CSV export of contacts including persons and description fields
- Per-module list CSV export, limited to the visible rows and columns and gated by group permission
- REST API extraction
- Encrypted database download, usable only inside TecArt
- E-mail and document export up to 1 GB; larger volumes need a TecArt-triggered backup, which is chargeable
- CalDAV/CardDAV/WebDAV access
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In TecArt CRM
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts (accounts/organisations) and Persons | Companies and Contacts | yes | The contact export includes persons. The company-to-person link must be rebuilt through a shared key. |
| Leads | Contacts | partial | Leads are a CSV import/export module. Mapping to HubSpot lead status or the Leads object is a design decision. |
| Offers, orders, contracts | Deals | partial | The import list covers offers and orders. How deals and pipelines are represented in TecArt is unverified. |
| Tickets | Tickets | yes | Tickets are a CSV import module in TecArt. Export coverage is unverified. |
| Articles (product management) | Products | yes | Article management is a CSV import module. Export coverage is unverified. |
| Activities (calls, tasks, appointments, notes) | Notes, Calls, Tasks, Meetings | manual | No documented CSV export for activities. Check whether the REST API exposes them. |
| E-mails and documents | Emails, Files | partial | Bulk export is available up to 1 GB, and above that only through a TecArt backup. |
| Projects, resources, contracts, invoices | Custom objects | manual | CSV import modules exist. Mapping to custom objects is your design. |
What to expect
Workflows can be exported and imported only between TecArt systems. They must be rebuilt in HubSpot.
It is encrypted and usable only inside a TecArt system with the same database structure.
No documented path to HubSpot. Rebuild them as HubSpot teams and permission sets.
TecArt workflows are not portable.
CSV exports cover only the visible list columns and rows, so relations may be missing.
Not documented as exportable.
Bulk export is disabled by default.
Prototype API extraction early.
Set up full-column list views, or use the REST API, and reconcile counts.
Standardise on UTF-8 and test a sample.
Request the backup early.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export paths (CSV, REST API, database backup) are backed by TecArt docs and pages. API auth, rate limits, field-level object coverage, activity/association export and HubSpot connector status were not verified. Those sections rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate TecArt CRM to HubSpot?
1. Enable the export function for the migration user group in the module settings. 2. Inventory the modules in use: contacts, persons, leads, offers, orders, contracts, tickets, articles. 3. Confirm the TecArt version and whether it is cloud or on-premise. 4. Request API access and the Swagger documentation for the instance.
What data can move from TecArt CRM to HubSpot?
These objects move directly: Contacts (accounts/organisations) and Persons, Tickets and Articles (product management). Check the mapping table for partial and manual items.
What does not move from TecArt CRM to HubSpot?
Workflows and automation logic, Raw database dump and User permissions and groups. Plan to rebuild or retire these.
How long does a TecArt CRM to HubSpot migration take?
Small (<10k records): 2-4 weeks. Mid (10k-100k records): 4-8 weeks. Large (>100k records plus large e-mail and document archives): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from TecArt CRM?
TecArt user or API credentials, or access to the hosted or on-premise instance. Exact credential type not verified. Bulk CSV export is off by default for all staff. An admin must enable the export function per user group.
What compliance issues apply when moving TecArt CRM data?
Check: Financial: invoices and the DATEV accounting link and EU GDPR applies to a German vendor and its customers. Agree consent, retention and access rules before exporting.
Moving TecArt CRM into HubSpot?
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