CentralStationCRM to HubSpot
<cite index="9-2">Web-based CRM made for small teams of 1-30 people.</cite>
CentralStationCRM data can move into HubSpot, landing mainly in Sales Hub. 2 of 9 mapped objects move directly (People and Companies); 4 items need manual work and 2 do not move. Plan roughly 1-2 weeks for a small move and 6-10 weeks for a large one.
Migration checklist for CentralStationCRM
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
Up to 5k contacts
Excel-based import is mostly enough.
Mid migration
5k-30k records
The JSON export is needed for activities.
Large migration
30k+ records
Heavy activity history and custom modelling.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves CentralStationCRM: what you need to get in, what lands in HubSpot, and what will not.
REST, JSON over HTTPS
An API key created under My settings > Manage external applications (API).
The full raw export needs the account holder or co-holder. Excel and vCard exports need extended rights. Giving third-party apps access requires the account owner.
50 requests per 10 seconds. Excess requests get HTTP 429 with a Retry-After header.
Choose your route
How will you move the data?
No native connector was found.
- You need: An API key created under My settings > Manage external applications (API).
- Permission: The full raw export needs the account holder or co-holder. Excel and vCard exports need extended rights. Giving third-party apps access requires the account owner.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Complete export (zip) with raw JSON data and Excel files for people, companies, offers and projects, requested via Account settings > Export all data
- Excel export of the list views (compact or extended) for contacts, companies, deals and projects
- vCard export
- REST API for contacts, companies, deals, projects, addresses, tags and webhooks
Limits: 50 requests per 10 seconds. Excess requests get HTTP 429 with a Retry-After header.
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 6-10 weeks, usually phased.
Talk to a partnerWhere each object lands
In CentralStationCRM
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| People | Contacts | yes | The Excel file holds master data only. Notes, extra phone numbers and addresses need the JSON export or API. |
| Companies | Companies | yes | Linking people to companies needs checking, because the Excel export has a fixed structure. |
| Deals/Offers | Deals | partial | Deals are exported as a separate Excel file. Pipeline and stage mapping must be built in HubSpot. |
| Projects | Custom objects | manual | Projects are a separate entity. The HubSpot target (custom object, or deals or tickets) is a design choice. |
| Notes | Notes | partial | Notes are in the JSON export, not in Excel. Association to records must be rebuilt. |
| Tasks | Tasks | partial | Tasks are in the complete export. Whether the API exposes them was not verified. |
| Emails | Emails | partial | The vendor says all notes and emails are in the full export. Fidelity was not verified. |
| Users | Owners | manual | Match users to HubSpot users and set the owner on each record. |
| Tags | Contacts | manual | Tags need to be mapped to properties or lists. |
What to expect
No export of automation rules was found in the docs. They must be rebuilt in HubSpot.
No export found. Rebuild them as HubSpot reports and lists.
The structures differ between the two systems.
The Excel export cannot hold the full data structure.
The vendor describes only simple rights management, which does not map one-to-one to HubSpot.
IDs in the source are non-sequential and stable, so keep them as a legacy ID property.
Use the JSON export or API as the source of truth.
Request the export early from an owner account.
Reconcile record counts per object after the test export.
Throttle requests and honour Retry-After.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export and API access are backed by vendor docs. HubSpot-side object mapping, GDPR and certification details, and the automation and permission model rest on category-level knowledge and were not verified.
Sources
Related migrations
Frequently asked questions
How do I migrate CentralStationCRM to HubSpot?
1. Have the account holder request the complete export via Account settings > Export all data. 2. Create an API key under Manage external applications (API). 3. Inventory the people, companies, deals, projects, tasks and tags in the export. 4. Document pipelines, custom fields, tags, user rights and automations for rebuild.
What data can move from CentralStationCRM to HubSpot?
These objects move directly: People and Companies. Check the mapping table for partial and manual items.
What does not move from CentralStationCRM to HubSpot?
Automations/workflows and Reports and saved filters. Plan to rebuild or retire these.
How long does a CentralStationCRM to HubSpot migration take?
Small (Up to 5k contacts): 1-2 weeks. Mid (5k-30k records): 3-6 weeks. Large (30k+ records): 6-10 weeks. These are planning estimates, not a quote.
What access do I need to export from CentralStationCRM?
An API key created under My settings > Manage external applications (API). The full raw export needs the account holder or co-holder. Excel and vCard exports need extended rights. Giving third-party apps access requires the account owner.
What compliance issues apply when moving CentralStationCRM data?
Check: Free-text notes may contain sensitive data. Agree consent, retention and access rules before exporting.
Moving CentralStationCRM into HubSpot?
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