Prophet CRM to HubSpot
Cloud CRM that runs inside Microsoft Outlook. It tracks emails, contacts, calendar items and the sales pipeline.
Prophet CRM data can move into HubSpot, landing mainly in Sales Hub. 3 of 8 mapped objects move directly (Contacts, Companies and Opportunities); 4 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-14 weeks for a large one.
Migration checklist for Prophet CRM
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k contacts/companies/deals
Excel export plus a CSV import.
Mid migration
10k-60k
API or batched exports, with notes and associations.
Large migration
>60k with heavy activity history
Vendor-assisted extraction and scripted loads.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Prophet CRM: what you need to get in, what lands in HubSpot, and what will not.
REST/OData web service (per Avidian's API guide)
Choose your route
How will you move the data?
No native connector was found.
- You need: To confirm
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Export to Excel/spreadsheets from within Prophet (per user review)
- OData API entities: Contacts, Companies, Opportunities, Notes, Users, Custom Fields, Addresses
- Vendor support may be needed for very large exports (a user reported trouble exporting 60,000+ contacts)
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-14 weeks, usually phased.
Talk to a partnerWhere each object lands
In Prophet CRM
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts | Contacts | yes | Available via the API and Excel export. Link keys are GUIDs. |
| Companies | Companies | yes | Contact-to-company links are exposed as AssignedCompanies. |
| Opportunities | Deals | yes | Linked to contacts and companies through AssignedOpportunities. |
| Notes/activities | Notes | partial | Notes attach only to contacts, companies and opportunities. The activity type is a dropdown ID, and the text contains non-printable line-break characters. Calls, meetings and email coverage is unverified. |
| Users | Contacts | manual | Users map to HubSpot owners. Create the users in HubSpot and map them by email. |
| Custom fields | Custom objects | partial | Custom field values are exposed through the API. They map to custom properties on the matching HubSpot objects, not to custom objects. |
| Pipelines/stages | Deals | manual | Rebuild as HubSpot deal pipelines. Stage export is not documented in the sources found. |
| Tasks/calendar | Tasks | manual | Export coverage is unverified, so audit before committing to a move. |
What to expect
No documented export. Rebuild them in HubSpot workflows.
No documented export. Reconfigure them in HubSpot.
No documented export. Rebuild them in HubSpot.
Note text includes non-printable characters, and the type is stored as a dropdown ID.
Associations are stored as separate link relations and must be exported per entity.
Export coverage is not documented, so check it against the source before cutover.
The analyst scope note lists these as rebuild items.
Confirm API access with Avidian before planning. Otherwise fall back to Excel/CSV exports or vendor-assisted extraction.
Export in batches and ask Avidian support for a database extract.
Reconcile counts per contact between Prophet and HubSpot after a test load.
Confirm the product is Avidian Prophet before scoping.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Prophet CRM (Avidian) is identified, and an Avidian-hosted OData API guide and review-site export notes were found. There is no vendor help-centre export documentation or HubSpot-specific connector documentation, so object mapping rests on the API guide plus category-level knowledge. Review sites also conflict on whether an API exists.
Sources
Related migrations
Frequently asked questions
How do I migrate Prophet CRM to HubSpot?
1. Confirm with Avidian whether API/OData access is enabled for your tenant and get credentials. 2. Inventory entities: Contacts, Companies, Opportunities, Notes, Users, Custom Fields, Addresses. 3. Export a sample to Excel and check which fields and activities appear. 4. Document custom fields and dropdown values, including the activity type list.
What data can move from Prophet CRM to HubSpot?
These objects move directly: Contacts, Companies and Opportunities. Check the mapping table for partial and manual items.
What does not move from Prophet CRM to HubSpot?
Automation/workflow rules, Permissions/roles and Dashboards and reports. Plan to rebuild or retire these.
How long does a Prophet CRM to HubSpot migration take?
Small (<10k contacts/companies/deals): 2-4 weeks. Mid (10k-60k): 4-8 weeks. Large (>60k with heavy activity history): 8-14 weeks. These are planning estimates, not a quote.
What compliance issues apply when moving Prophet CRM data?
Check: Synced Outlook email may contain sensitive content, including health or financial information, depending on the customer.. Agree consent, retention and access rules before exporting.
Moving Prophet CRM into HubSpot?
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