Salesflare to HubSpot
CRM for small and medium B2B businesses that auto-fills itself from email, calendar and other sources.
Salesflare data can move into HubSpot, landing mainly in Sales Hub. 3 of 6 mapped objects move directly (Accounts, Contacts and Opportunities); 4 items need manual work and 3 do not move. Plan roughly 1-2 weeks for a small move and 5-10 weeks for a large one.
Migration checklist for Salesflare
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k records
CSV import.
Mid migration
10k-50k records
Includes activity extraction and workflow rebuild.
Large migration
>50k records
Custom API extraction and extensive rebuild.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Salesflare: what you need to get in, what lands in HubSpot, and what will not.
REST API (inferred from API-key integrations; docs not reviewed)
Salesflare API key for tool-based extraction; none for manual CSV export.
Choose your route
How will you move the data?
No native connector was found.
- You need: Salesflare API key for tool-based extraction; none for manual CSV export.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- CSV or Excel export of accounts, contacts and opportunities via the 3-dot menu on each page
- Export includes related data and unique IDs for linking
- API for custom or scheduled extraction
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 5-10 weeks, usually phased.
Talk to a partnerWhere each object lands
In Salesflare
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Accounts | Companies | yes | CSV export includes account IDs, which can be used to link records. |
| Contacts | Contacts | yes | CSV export; each contact links to its account through the shared IDs. |
| Opportunities | Deals | yes | Pipeline and stage values must be mapped to HubSpot pipelines manually. |
| Emails, meetings, calls, notes (activity timeline) | Emails, Meetings, Calls, Notes | partial | Standard CSV export covers only accounts, contacts and opportunities. Activity history needs API extraction or a paid migration tool; one vendor claims it can do this, which I did not verify. |
| Users (owners) | Owners (user assignment) | manual | Owner export coverage was not verified; recreate users in HubSpot and map owners. |
| Tasks | Tasks | manual | No documented export; check API coverage. |
What to expect
No documented export; rebuild in HubSpot.
No documented export; rebuild in HubSpot.
Not exported; reconfigure in HubSpot.
Salesflare documents using a VLOOKUP on account ID to combine sheets.
Needed before import so values map correctly.
Not exportable.
The standard export may not include the full timeline.
Test API or tool extraction on a sample and compare against the Salesflare timeline.
Re-enrich in HubSpot or compare fields after import.
Review multi-email contacts and map extras to additional email properties.
Use Text to Columns and remove unneeded columns.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export path (CSV/Excel with IDs) and API-key access are backed by Salesflare help docs and partner docs. The API reference, rate limits, activity export coverage and HubSpot-side mapping were not verified, so those rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate Salesflare to HubSpot?
1. Inventory accounts, contacts and opportunities and their custom fields. 2. Confirm which export columns hold IDs and owners. 3. Generate a Salesflare API key (Settings > API keys) if you plan API extraction. 4. Document automations, user roles and reports to rebuild.
What data can move from Salesflare to HubSpot?
These objects move directly: Accounts, Contacts and Opportunities. Check the mapping table for partial and manual items.
What does not move from Salesflare to HubSpot?
Automations and workflows, Reports and dashboards and Permissions and roles. Plan to rebuild or retire these.
How long does a Salesflare to HubSpot migration take?
Small (<10k records): 1-2 weeks. Mid (10k-50k records): 2-5 weeks. Large (>50k records): 5-10 weeks. These are planning estimates, not a quote.
What access do I need to export from Salesflare?
Salesflare API key for tool-based extraction; none for manual CSV export.
Is there a native HubSpot connector for Salesflare?
No native connector was found. Plan a CSV, API or third-party tool route.
What compliance issues apply when moving Salesflare data?
Check: Possible personal data under GDPR (the vendor is Belgian-based, not sourced here) and Check for health or financial data in notes. Agree consent, retention and access rules before exporting.
Moving Salesflare into HubSpot?
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