Reapit to HubSpot
Cloud property software covering estate agency CRM, sales, lettings and property management.
Reapit data can move into HubSpot, landing mainly in Sales Hub. 2 of 7 mapped objects move directly (Properties (sales and lettings) and Enquiries (leads)); 3 items need manual work and 3 do not move. Plan roughly 3-5 weeks for a small move and 10-16 weeks for a large one.
Migration checklist for Reapit
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k contacts/properties
Simple pipeline; CSV imports.
Mid migration
10k-100k
API extract and custom property object.
Large migration
>100k, multi-branch
Multiple offices, lettings and ongoing sync to Reapit.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Reapit: what you need to get in, what lands in HubSpot, and what will not.
REST (Foundations platform API) with an optional GraphQL service
A developer portal app with client ID and scopes, plus the customer (tenant) code and customer approval to access their data.
Choose your route
How will you move the data?
No native connector was found.
- You need: A developer portal app with client ID and scopes, plus the customer (tenant) code and customer approval to access their data.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Foundations REST API (properties, enquiries, tenancies, works orders, property images and more), paginated at a maximum of 100 per page
- Reapit's own setup and migration service (this brings data into Reapit, not out of it)
- Analytics schema, referenced in the docs' What's New page
- Desktop API 'Applicant Export' app type, which exports an applicant on first save or from Print
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 10-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Reapit
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Applicants (buyers/tenants) and contacts | Contacts | partial | The applicant export path is documented, but I did not verify the full applicant and contact endpoint set. Applicant requirements will need custom properties. |
| Properties (sales and lettings) | Custom objects | yes | The properties endpoint supports filters and embedded images. HubSpot has no native property object, so a custom object is needed. |
| Enquiries (leads) | Contacts | yes | The enquiries endpoint is available. Map each enquiry to a contact plus a lead status or a deal. |
| Appointments (viewings) | Meetings | partial | The MCP docs mention appointments, negotiators and offices, and embedded resources. Endpoint coverage was not fully verified. |
| Offers and sales progression | Deals | manual | I found no source for this endpoint. Rebuild it from the property and applicant relationship. |
| Tenancies and works orders | Custom objects | partial | Both endpoints exist. Keep them in HubSpot only if lettings or property management work is moving. |
| Property images | Files | partial | Images are available via the API. Upload them to the HubSpot Files tool and keep the URL on the custom object. |
What to expect
These are product configuration and need rebuilding in HubSpot.
This is outside HubSpot's scope, so keep it in an accounting or property management system.
HubSpot does not syndicate listings, so keep the existing feed tooling.
HubSpot has no real-estate data model out of the box.
These are structured matching fields that need custom properties.
Automation is not portable between platforms.
Define which system owns each object and sync one way.
Keep Reapit IDs as unique properties and import the associations in a separate step.
Confirm app approval and API usage costs with Reapit up front.
Pin the field list in the extract script and validate it with test runs.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
The Reapit Foundations REST API and its auth are documented, but I found no HubSpot-side docs or a native connector for migrating from Reapit. Object mapping to HubSpot and the rate limits rest on category-level analyst knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate Reapit to HubSpot?
1. Confirm with Reapit which data is in scope and whether to extract via the API or with their support. 2. Register a Foundations developer app and get the customer code and scopes approved. 3. Inventory the Reapit entities in use: applicants, properties, enquiries, appointments, offers and tenancies. 4. Design the HubSpot property custom object and the associations to contacts and deals.
What data can move from Reapit to HubSpot?
These objects move directly: Properties (sales and lettings) and Enquiries (leads). Check the mapping table for partial and manual items.
What does not move from Reapit to HubSpot?
Reapit workflows, automations and reports, Trust/client money accounting and Portal/MLS listing syndication feeds. Plan to rebuild or retire these.
How long does a Reapit to HubSpot migration take?
Small (<10k contacts/properties): 3-5 weeks. Mid (10k-100k): 6-10 weeks. Large (>100k, multi-branch): 10-16 weeks. These are planning estimates, not a quote.
What access do I need to export from Reapit?
A developer portal app with client ID and scopes, plus the customer (tenant) code and customer approval to access their data.
What compliance issues apply when moving Reapit data?
Check: AML/ID verification documents, Financial data such as trust or client money and Tenant data. Agree consent, retention and access rules before exporting.
Moving Reapit into HubSpot?
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