Real Geeks to HubSpot
Real estate lead-generation platform. It combines agent websites, a Lead Manager CRM and lead-source routing (Zillow, Realtor.com).
Real Geeks data can move into HubSpot, landing mainly in Sales Hub. 1 of 6 mapped objects move directly (Leads (contacts)); 3 items need manual work and 2 do not move. Plan roughly 1-3 weeks for a small move and 6-12 weeks for a large one.
Migration checklist for Real Geeks
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<5k leads
CSV import plus Zapier for new leads.
Mid migration
5k-50k leads
Custom properties, owner mapping, rebuilt workflows.
Large migration
50k+ leads, multiple teams
Custom webhook, custom objects, deal rebuild, compliance review.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Real Geeks: what you need to get in, what lands in HubSpot, and what will not.
REST/JSON Leads API (incoming and outgoing webhook) plus a separate Content API (beta) for the website. There is no bulk historical-export API.
For the CSV export: Site Owner or admin with export permission enabled. For API access: Real Geeks-issued Basic credentials, which you request.
Export is controlled by the Site Owner and needs permissions enabled.
Choose your route
How will you move the data?
No native connector was found.
- You need: For the CSV export: Site Owner or admin with export permission enabled. For API access: Real Geeks-issued Basic credentials, which you request.
- Permission: Export is controlled by the Site Owner and needs permissions enabled.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- CSV export of all leads or filtered/selected leads from the Leads tab, emailed to the primary email on the lead profile
- Outgoing Leads API webhook (Custom API destination via Lead Router) sends new and updated leads and activities in real time
- Zapier / API Nation custom connections to HubSpot, for new leads only
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 6-12 weeks, usually phased.
Talk to a partnerWhere each object lands
In Real Geeks
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Leads (contacts) | Contacts | yes | The CSV export imports into HubSpot as Contacts. Map the fields manually and keep the Real Geeks lead ID in a custom property. |
| Lead activity (property searches, viewed properties, site registrations) | Notes | partial | The Outgoing API streams activities in real time but only going forward. Historical activity is not documented as part of the CSV export. |
| Agent/user assignments | Contacts | partial | Map to HubSpot contact owner. The Users API returns CRM users. |
| Buyer/seller type, saved searches, properties of interest | Custom objects | manual | Rebuild as custom properties or a Properties custom object. The export contents were not verified. |
| Viewings / appointments | Meetings | manual | No documented export. Recreate from CSV or reports if available. |
| Deals / transactions | Deals | manual | Rebuild in HubSpot pipelines. No documented deal export. |
What to expect
The webhook only emits events from the time it is connected. Past leads are only available via manual CSV export.
These are platform features with no HubSpot equivalent. Retain them or replace them with other tools.
The export is permission-gated and delivered by email.
Lead Router has no HubSpot destination. Use Zapier, API Nation or a custom webhook.
Not exportable; analyst assumption.
Keep Real Geeks websites and route leads into HubSpot (partial replacement).
Connect the webhook or Zapier first, then export and import the CSV, and dedupe by email.
Use a secured mailbox and delete copies after import.
Request access early, or use Zapier/API Nation.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export path (CSV), Leads API and webhook behaviour are backed by Real Geeks docs. HubSpot-side mapping, the CSV column set, rate limits, certifications and residency were not verified. Those rest on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate Real Geeks to HubSpot?
1. Ask the Site Owner to enable export permission for the migrating admin. 2. Inventory lead sources, agents, tags, and custom fields in the Lead Manager settings. 3. Decide which functions stay in Real Geeks (website, IDX, syndication) and which move to HubSpot. 4. Create HubSpot custom properties, including a Real Geeks lead ID and source, plus owner mapping.
What data can move from Real Geeks to HubSpot?
These objects move directly: Leads (contacts). Check the mapping table for partial and manual items.
What does not move from Real Geeks to HubSpot?
Historical lead activity timeline and Website, IDX/MLS search, listing syndication, and lead-source routing. Plan to rebuild or retire these.
How long does a Real Geeks to HubSpot migration take?
Small (<5k leads): 1-3 weeks. Mid (5k-50k leads): 3-6 weeks. Large (50k+ leads, multiple teams): 6-12 weeks. These are planning estimates, not a quote.
What access do I need to export from Real Geeks?
For the CSV export: Site Owner or admin with export permission enabled. For API access: Real Geeks-issued Basic credentials, which you request. Export is controlled by the Site Owner and needs permissions enabled.
Is there a native HubSpot connector for Real Geeks?
No native connector was found. Plan a CSV, API or third-party tool route.
What compliance issues apply when moving Real Geeks data?
Check: Financial pre-approval details possible in notes, Possible minors' data is unlikely and Retain trust accounting and transaction compliance records outside HubSpot. Agree consent, retention and access rules before exporting.
Moving Real Geeks into HubSpot?
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