PropStream to HubSpot
Real estate data and lead-generation platform for investors and agents, offering property data, list building, skip tracing, marketing and a light contacts/lists area.
PropStream data can move into HubSpot, landing mainly in Sales Hub. 1 of 5 mapped objects move directly (Owner / lead contact data (incl. skip-traced phone/email)); 3 items need manual work and 2 do not move. Plan roughly 1-2 weeks for a small move and 6-10 weeks for a large one.
Migration checklist for PropStream
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k records
Direct CSV import to Contacts and Deals.
Mid migration
10k-100k records
Custom property object and segmentation rebuild.
Large migration
>100k records
Multiple teams and markets, heavy deduplication, DNC compliance.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves PropStream: what you need to get in, what lands in HubSpot, and what will not.
Paid PropStream user login with access to My Properties and Contacts
Choose your route
How will you move the data?
No native connector was found.
- You need: Paid PropStream user login with access to My Properties and Contacts
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- CSV/spreadsheet export of a selected list or records from My Properties (Export button)
- Configurable export columns via settings cog in My Properties
- Contacts section supports import; export of contacts not confirmed
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 6-10 weeks, usually phased.
Talk to a partnerWhere each object lands
In PropStream
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Property lists / saved properties (My Properties) | Custom objects | partial | Exports as CSV with property and owner fields. Use a HubSpot custom Property object, or flatten onto Contacts/Companies/Deals. |
| Owner / lead contact data (incl. skip-traced phone/email) | Contacts | yes | Owner name, phone, email and mailing address come in the list export where present; dedupe is required. |
| Contacts section (tagged contacts linked to properties) | Contacts | partial | PropStream supports tags and property links on contacts. Whether these export cleanly is not confirmed. |
| Lead status / notes on properties | Notes | manual | Notes are only mentioned as an optional column in migration guides. Verify they appear in the export. |
| Deals / pipeline | Deals | manual | PropStream is not a full deal CRM, so deals are rebuilt in HubSpot from list statuses. |
What to expect
These are PropStream data services, not portable records; keep the subscription or replace with another data source.
No export path was found in the sources.
The export is one flat row per property, so it must be restructured before HubSpot import.
Lists and tags are not HubSpot objects; the migration guide suggests segmenting exports by list type.
Integrations such as BatchDialer are PropStream-side and do not carry over.
Review PropStream terms and TCPA/DNC obligations before loading into HubSpot sequences or texting.
Run a batch CSV migration, then keep PropStream for list building and re-import new lists periodically.
Use a composite key (APN or normalized address) as a unique custom property.
Confirm with PropStream support before planning any API-based approach.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export path (CSV from My Properties) and import/contacts features are backed by PropStream pages. No HubSpot connector or public API is documented, and sources conflict on an API. Object mapping to HubSpot and the governance and cost sections rest on category-level analyst knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate PropStream to HubSpot?
1. Inventory My Properties lists and Contacts tags in PropStream. 2. Use the settings cog to choose export columns for each list. 3. Decide the HubSpot model for properties (custom object versus Company or Deal). 4. Confirm which fields hold skip-traced phones and emails and note their DNC status.
What data can move from PropStream to HubSpot?
These objects move directly: Owner / lead contact data (incl. skip-traced phone/email). Check the mapping table for partial and manual items.
What does not move from PropStream to HubSpot?
Live property data feeds, MLS comps and Lead Automator monitoring and Mailing/postcard campaign history. Plan to rebuild or retire these.
How long does a PropStream to HubSpot migration take?
Small (<10k records): 1-2 weeks. Mid (10k-100k records): 3-5 weeks. Large (>100k records): 6-10 weeks. These are planning estimates, not a quote.
What access do I need to export from PropStream?
Paid PropStream user login with access to My Properties and Contacts
What compliance issues apply when moving PropStream data?
Check: TCPA/DNC for calls and texts to skip-traced numbers, Financial/lien and foreclosure data about individuals and Possible vulnerable-homeowner (distress) targeting concerns. Agree consent, retention and access rules before exporting.
Moving PropStream into HubSpot?
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