LeadSimple to HubSpot
CRM, workflow automation and shared inbox/phone platform for property managers, with Operations and Maintenance modules.
LeadSimple data can move into HubSpot, landing mainly in Sales Hub. 0 of 6 mapped objects move directly; 3 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for LeadSimple
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k contacts
CSV-based move with a few pipelines.
Mid migration
10k-100k contacts
Custom objects and workflow rebuild.
Large migration
>100k contacts with heavy activity history
API extraction and PM system integration.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves LeadSimple: what you need to get in, what lands in HubSpot, and what will not.
REST (vendor-advertised API for calls, messages and contacts; docs not located)
Choose your route
How will you move the data?
No native connector was found.
- You need: To confirm
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Vendor markets API access and data exports (including BI/warehouse exports) on higher plans
- Generic CSV import/export listed by review sites; exact steps unverified
- Zapier integration listed by Capterra
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In LeadSimple
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts (leads, owners, tenants, prospects) | Contacts | partial | Contacts and leads are stored in CRM pipelines. Many owner, tenant and prospect records are synced from the PM software and so are better re-sourced from there. |
| Deals (pipeline cards) | Deals | partial | Owner leads move through pipeline stages and activity auto-logs to the contact and deal. Stage mapping must be built by hand. |
| Properties and Units | Custom objects | partial | Synced from the PM system (AppFolio, Propertyware, Rent Manager) into LeadSimple. Best rebuilt as HubSpot custom objects from the PM source. |
| Calls, texts, emails | Calls | partial | Phone + Inbox timeline logs to contact and deal. Programmatic access is advertised, but export scope is unverified. |
| Processes and tasks | Tasks | manual | Process playbooks are LeadSimple-specific and need rebuilding as HubSpot workflows or tasks. |
| Vendors | Companies | partial | Vendors sync in from the PM software. |
What to expect
Platform-specific logic with no documented export to HubSpot workflows.
The sync is a one-way pull from the PM system into LeadSimple, so it must be re-established with HubSpot separately.
No documented export path for these.
The communication layer is proprietary to LeadSimple.
LeadSimple is a CRM and operations layer alongside the PM system, not the system of record for accounting.
Ask LeadSimple support for API docs and full export scope in writing before committing to a plan.
Treat the PM system as the source of truth for owners, tenants and properties, and dedupe by its IDs.
Test an export sample and archive recordings separately.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Product and integrations are documented by the vendor. Public API docs, auth methods, rate limits and export steps were not found. Object mapping to HubSpot rests on category-level knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate LeadSimple to HubSpot?
1. Confirm your LeadSimple plan and whether API or data export access is included. 2. Ask support for API docs and a full CSV export of contacts, deals and activity. 3. Identify which records originate in AppFolio, Propertyware or Rent Manager and keep their PM IDs. 4. Inventory pipelines, custom fields, processes and email templates.
What does not move from LeadSimple to HubSpot?
Process and automation definitions and PM-software live sync (AppFolio, Propertyware, Rent Manager). Plan to rebuild or retire these.
How long does a LeadSimple to HubSpot migration take?
Small (<10k contacts): 2-4 weeks. Mid (10k-100k contacts): 4-8 weeks. Large (>100k contacts with heavy activity history): 8-16 weeks. These are planning estimates, not a quote.
What compliance issues apply when moving LeadSimple data?
Check: Tenant applicant data may include financial or screening information and Call recordings may need consent under local law. Agree consent, retention and access rules before exporting.
Moving LeadSimple into HubSpot?
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