DealMachine to HubSpot
Real estate property and owner data platform for investors. It offers property search, skip tracing, list building and export, direct mail, and Driving for Dollars.
DealMachine data can move into HubSpot, landing mainly in Sales Hub. 1 of 5 mapped objects move directly (Owners / people contacts (phones, emails)); 3 items need manual work and 2 do not move. Plan roughly 1-2 weeks for a small move and 6-10 weeks for a large one.
Migration checklist for DealMachine
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k
CSV import only.
Mid migration
10k-100k
Custom object and associations.
Large migration
100k+
API-driven export and an ongoing enrichment sync.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves DealMachine: what you need to get in, what lands in HubSpot, and what will not.
REST API (Bearer token) plus CLI and MCP server
A DealMachine account and an API key created in Developer Settings.
Choose your route
How will you move the data?
No native connector was found.
- You need: A DealMachine account and an API key created in Developer Settings.
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- CSV export of properties, people, emails or phones from the app
- Lists export to CSV or Excel
- Large exports are chunked and delivered as background downloads
- API search and list export
- CLI exports
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 6-10 weeks, usually phased.
Talk to a partnerWhere each object lands
In DealMachine
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Properties (leads) | Custom objects | partial | Properties export to CSV with address, APN and mailing address free of credit, and other property fields at 1 property credit each. Import into a HubSpot custom Properties object, or into Companies or Deals, with the address as the key. |
| Owners / people contacts (phones, emails) | Contacts | yes | Export people, emails or phones as CSV, with options to scrub Do Not Call numbers and filter by phone or email. |
| Lists | Contacts | partial | Lists export to CSV. Map list membership to a HubSpot list or a custom property. |
| Deals / pipeline stage | Deals | manual | No documented pipeline or deal export. Rebuild stages in HubSpot and map them from the list or status columns, if those exist in the export. |
| Buyers, sellers, viewings | Contacts | no | DealMachine is a property data and lead tool and has no documented buyer or viewing objects. Source these from the other system. |
What to expect
No export for these was found in the docs.
No export for these was found in the docs.
No documented deal export.
Contact data uses credits and may need a refresh before import.
HubSpot has no native fields for these.
Use the Do Not Call scrub filter at export, and carry the flag into HubSpot.
Use the free fields first, and use exclude_previously_exported to avoid re-buying records.
Export properties and people separately, and associate them in HubSpot by address or a shared key.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export paths (CSV, API key auth) are backed by DealMachine docs. Object mapping to HubSpot, the HubSpot connector, rate limits, and compliance details were not verified. Those sections rest on category-level analyst knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate DealMachine to HubSpot?
1. Inventory the lists and fields you need to export from DealMachine. 2. Create an API key in Developer Settings if you will export through the API. 3. Check the property credit balance and which fields cost credits. 4. Decide on the HubSpot model: a custom Properties object, or Companies and Deals.
What data can move from DealMachine to HubSpot?
These objects move directly: Owners / people contacts (phones, emails). Check the mapping table for partial and manual items.
What does not move from DealMachine to HubSpot?
Direct mail campaign history and activity logs and Driving for Dollars drive tracks and photos. Plan to rebuild or retire these.
How long does a DealMachine to HubSpot migration take?
Small (<10k): 1-2 weeks. Mid (10k-100k): 3-5 weeks. Large (100k+): 6-10 weeks. These are planning estimates, not a quote.
What access do I need to export from DealMachine?
A DealMachine account and an API key created in Developer Settings.
What compliance issues apply when moving DealMachine data?
Check: Do Not Call / TCPA outreach restrictions and Mortgage, lien and equity data may be sensitive. Agree consent, retention and access rules before exporting.
Moving DealMachine into HubSpot?
A network of 153+ tiered HubSpot partners and 1,800+ accounts of experience. Tell us what you are moving and which hub matters most.
Talk to a partner