Buildium to HubSpot
Cloud property management software for residential, association and commercial portfolios. It covers properties, units, leases, rental owners, tenants, applicants, vendors, work orders and accounting.
Buildium data can move into HubSpot, landing mainly in Sales Hub. 0 of 9 mapped objects move directly; 3 items need manual work and 3 do not move. Plan roughly 2-4 weeks for a small move and 8-16 weeks for a large one.
Migration checklist for Buildium
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
Under 5k contacts, under 250 units
CSV exports plus the HubSpot importer.
Mid migration
5k-50k contacts, 250-2,000 units
API extraction and custom objects.
Large migration
Over 50k contacts, over 2,000 units, associations or commercial
Ongoing sync, deduplication and compliance review.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Buildium: what you need to get in, what lands in HubSpot, and what will not.
REST (Buildium Open API) with webhooks
Client ID and secret created in Settings > Developer Tools after the Open API is enabled. Keys are scopable by entity and can be read-only.
Account admin rights to enable the Open API under Application settings > System preferences > Api settings. The Open API requires a Premium subscription.
10 concurrent requests per second; exceeding it returns HTTP 429 (retry after about 200ms). List endpoints default to 50 results, with a maximum of 1,000 per page.
Choose your route
How will you move the data?
No native connector was found.
- You need: Client ID and secret created in Settings > Developer Tools after the Open API is enabled. Keys are scopable by entity and can be read-only.
- Permission: Account admin rights to enable the Open API under Application settings > System preferences > Api settings. The Open API requires a Premium subscription.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Open API (REST) pulls
- Webhooks with thin ID-only payloads that need an API callback
- Report exports from the Buildium UI as CSV (per secondary guide)
- Free sandbox at apisandbox.buildium.com
Limits: 10 concurrent requests per second; exceeding it returns HTTP 429 (retry after about 200ms). List endpoints default to 50 results, with a maximum of 1,000 per page.
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Buildium
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Rental owners / Associations ownership accounts | Contacts | partial | Owners are available via the API. Owner and prospect segmentation needs custom properties. |
| Tenants / Residents | Contacts | partial | Moves through the API or a CSV report export. A custom lease-status property is needed. |
| Applicants / Rental leads | Contacts | partial | Applicants are exposed via the API. Buildium has no buyer or seller lead model. |
| Properties and Units | Custom objects | partial | Best modelled as custom objects associated to Contacts and Companies. Rentals, units and associations are exposed via the API. |
| Leases | Deals | partial | Analyst mapping: Deals for leasing pipelines, or a custom object for active leases. |
| Vendors | Companies | partial | Vendor data is exposed via the API. |
| Work orders and Tasks | Tickets | partial | Work orders are exposed via the API and can be mapped to Tickets if the Service Hub is used. |
| Viewings / showings | Meetings | no | Not listed among the objects found in the sources. Treat as unconfirmed and rebuild in HubSpot. |
| Buyers and sellers (sales transactions) | Deals | no | Buildium is not a brokerage CRM, so there is no buyer/seller data to migrate. Rebuild in HubSpot. |
What to expect
Stays in Buildium or the accounting system. It is not CRM data and must be retained for compliance.
Some data in the iOS and Android apps may not be reachable through the standard API, according to a secondary source.
Not part of Buildium's data. Retain the existing MLS or listing tools.
Process logic does not export. A secondary guide says the main migration risk is workflow recreation.
HubSpot has no native property or unit objects.
Buildium holds these as separate record types, so they must be deduplicated into one HubSpot contact.
Migrate only the fields needed. Keep ledgers and financials out of HubSpot.
Confirm the plan, or fall back to report CSV exports.
Keep Buildium running and sync selected data into HubSpot.
Throttle requests and batch fetches during bulk extraction.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
API access, auth and rate limits are backed by Buildium's developer docs and secondary guides. HubSpot object mapping, export formats, governance and certifications rest on category-level analyst knowledge. Buildium is property management software, not a sales CRM, so the scope note's leads, buyers, sellers, viewings and deals don't map cleanly to its data model.
Sources
Related migrations
Frequently asked questions
How do I migrate Buildium to HubSpot?
1. Confirm the Premium plan and enable the Open API under Settings > Application settings > System preferences > Api settings. 2. Create a read-only API key limited to the needed entities in Settings > Developer Tools. 3. Test extraction against the free sandbox at apisandbox.buildium.com. 4. Inventory which Buildium records are people (owners, tenants, applicants, vendors) and decide their HubSpot object.
What does not move from Buildium to HubSpot?
General ledger, trust and owner accounting, Mobile app-only data and MLS and listings syndication feeds. Plan to rebuild or retire these.
How long does a Buildium to HubSpot migration take?
Small (Under 5k contacts, under 250 units): 2-4 weeks. Mid (5k-50k contacts, 250-2,000 units): 4-8 weeks. Large (Over 50k contacts, over 2,000 units, associations or commercial): 8-16 weeks. These are planning estimates, not a quote.
What access do I need to export from Buildium?
Client ID and secret created in Settings > Developer Tools after the Open API is enabled. Keys are scopable by entity and can be read-only. Account admin rights to enable the Open API under Application settings > System preferences > Api settings. The Open API requires a Premium subscription.
What compliance issues apply when moving Buildium data?
Check: Financial (tenant ledgers, trust and owner accounting), Applicant screening and credit data, Possible minors on leases or household data and Fair housing and tenant privacy rules. Agree consent, retention and access rules before exporting.
Moving Buildium into HubSpot?
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