SchoolMint to HubSpot
K-12 enrollment, application, lottery and registration/re-registration software for charter schools, districts and networks. It sits upstream of the SIS.
SchoolMint data can move into HubSpot, landing mainly in Sales Hub. 0 of 6 mapped objects move directly; 4 items need manual work and 2 do not move. Plan roughly 2-4 weeks for a small move and 8-14 weeks for a large one.
Migration checklist for SchoolMint
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<5k applicants
Single school, CSV imports.
Mid migration
5k-30k
Several schools and years, custom objects.
Large migration
30k+
Network or district, SFTP automation, SIS coordination.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves SchoolMint: what you need to get in, what lands in HubSpot, and what will not.
Admin login to SchoolMint to run exports. SIS-side API credentials (for example an Aeries API certificate) apply only to SIS integrations, not to HubSpot.
Admin access to Reports > Custom Reports and Admissions > Generate SIS Export. Account permissions can be set at district, network or school level.
Choose your route
How will you move the data?
No native connector was found.
- You need: Admin login to SchoolMint to run exports. SIS-side API credentials (for example an Aeries API certificate) apply only to SIS integrations, not to HubSpot.
- Permission: Admin access to Reports > Custom Reports and Admissions > Generate SIS Export. Account permissions can be set at district, network or school level.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Default CSV/XLS exports from the Application Index, Manage Registrations/Re-Enrollments and similar tables, which are fixed-field and can be generated without limit.
- Report Builder custom reports that combine core fields and custom form fields.
- Admissions > Generate SIS Exports for CSV extracts, including SIS IDs, school IDs and family profile data.
- Custom reports can be delivered automatically to an SFTP server.
- Re-enrollment data report, which can take up to an hour to generate.
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 8-14 weeks, usually phased.
Talk to a partnerWhere each object lands
In SchoolMint
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Applicants / applications | Contacts | partial | Move via CSV export. Create custom properties for the student's grade, school, year and application status, or use a custom object for applications. |
| Guardians / family profiles | Contacts | partial | Family profile data is exportable. Link guardians to students through associations, which you must rebuild. |
| Students (registered / re-enrolled) | Custom objects | partial | Registration and re-enrollment exports exist. The analyst scope keeps student records in the SIS. |
| Enquiries / interest forms | Contacts | manual | No enquiry-specific export was documented. Check what the custom reports can cover. |
| Programmes / schools | Custom objects | manual | School and programme IDs are exportable as fields. The structure must be rebuilt in HubSpot. |
| Admissions stages / statuses | Deals | manual | Report Builder can filter by record status. Rebuild the stages as a Deals pipeline. |
What to expect
No export of lottery configuration or logic was documented, so treat it as unsupported.
Only the data in the forms exports. The forms themselves must be rebuilt.
Exports depend on the enrollment year selected at top right, so each year needs its own run.
Fields are school-specific custom forms.
Family and sibling records may repeat across exports.
Workflow logic does not export.
Limit the properties you import and restrict access in HubSpot.
Keep the SIS ID as a reference property and don't duplicate sensitive data.
Use scheduled SFTP custom reports, or confirm API access with SchoolMint.
Run an export for each year.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Export paths (CSV/XLS, Report Builder, SFTP) are backed by vendor help docs. No public general-purpose API docs, HubSpot connector or HubSpot object mapping were found, so the object mapping and API details rest on category-level analysis.
Sources
Related migrations
Frequently asked questions
How do I migrate SchoolMint to HubSpot?
1. Inventory the forms, packets and enrollment years in SchoolMint. 2. Confirm with SchoolMint whether API or SFTP access is available. 3. Decide which data stays in the SIS (grades, fees) and which data goes to HubSpot. 4. Design the HubSpot properties, the Contact-to-Student association model and the Deals pipeline.
What does not move from SchoolMint to HubSpot?
Lottery configuration and results logic and Form definitions and registration packets. Plan to rebuild or retire these.
How long does a SchoolMint to HubSpot migration take?
Small (<5k applicants): 2-4 weeks. Mid (5k-30k): 4-8 weeks. Large (30k+): 8-14 weeks. These are planning estimates, not a quote.
What access do I need to export from SchoolMint?
Admin login to SchoolMint to run exports. SIS-side API credentials (for example an Aeries API certificate) apply only to SIS integrations, not to HubSpot. Admin access to Reports > Custom Reports and Admissions > Generate SIS Export. Account permissions can be set at district, network or school level.
What compliance issues apply when moving SchoolMint data?
Check: Minors' data, Education records (FERPA, if US) and Possible special education or free/reduced lunch data in SIS-linked fields. Agree consent, retention and access rules before exporting.
Moving SchoolMint into HubSpot?
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