PowerSchool to HubSpot
K-12 SIS vendor whose suite includes Enrollment, Schoology and Naviance. Used here as the admissions/enrollment source, with the SIS retained.
PowerSchool data can move into HubSpot, landing mainly in Sales Hub. 0 of 7 mapped objects move directly; 3 items need manual work and 2 do not move. Plan roughly 3-5 weeks for a small move and 10-16 weeks for a large one.
Migration checklist for PowerSchool
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<5k applicants
Mostly CSV-based.
Mid migration
5k-50k
API extraction and pipeline rebuild.
Large migration
50k+ or multi-school district
Multiple products and a sync layer.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves PowerSchool: what you need to get in, what lands in HubSpot, and what will not.
REST (SIS /ws/v1/ and PowerQueries); OneRoster 1.1; separate APIs for acquired products
Client ID and secret issued per plugin install. Enrollment-to-SIS uses the pre-installed 'PowerSchool Registration Signature' plugin credentials (SIS 12.0.0.0+).
The district SIS admin must install and approve the plugin.
No published per-tenant limits; third-party reports describe 429 throttling that varies by instance.
Choose your route
How will you move the data?
No native connector was found.
- You need: Client ID and secret issued per plugin install. Enrollment-to-SIS uses the pre-installed 'PowerSchool Registration Signature' plugin credentials (SIS 12.0.0.0+).
- Permission: The district SIS admin must install and approve the plugin.
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- SIS REST API
- PowerQuery
- OneRoster API
- Enrollment data delivery to SIS
- Report/CSV export (category-level, unverified)
Limits: No published per-tenant limits; third-party reports describe 429 throttling that varies by instance.
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 10-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In PowerSchool
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Students/applicants | Contacts | partial | Demographics are available through the API. Applicants are best held as Contacts with a custom object or deal for the application. |
| Guardians/parents | Contacts | partial | Guardian access via API/PowerQuery is assumed. Needs association to the student contact. |
| Schools | Companies | partial | The API lists schools. Use only if multi-campus segmentation is needed. |
| Enrollment applications/admissions stages | Deals | manual | Stages must be rebuilt as a deal pipeline. Export of Enrollment form data was not confirmed. |
| Enquiries | Tickets | manual | Enquiry data is not documented in the sources found. |
| Uploaded documents | Files | manual | Documents are kept in Enrollment storage and retrieved on demand via the API. |
| Programmes/courses | Custom objects | partial | The API exposes course sections. |
What to expect
Scope says to retain these in the SIS/LMS. They are not a HubSpot use case.
It remains in the LMS.
There is no native stage mapping.
Docs sit behind a PowerSource login, and each install needs approval.
Associations must be rebuilt in HubSpot.
Move only the admissions-relevant fields and define the legal basis.
Batch and throttle requests, and request access early.
Inventory the products in use before scoping.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
SIS API and OAuth are supported by third-party and PowerSchool Enrollment docs. The Enrollment export path, HubSpot connector status and object mapping rest on category-level knowledge. No HubSpot doc covers PowerSchool.
Sources
Related migrations
Frequently asked questions
How do I migrate PowerSchool to HubSpot?
1. Inventory which PowerSchool products are in use (SIS, Enrollment, Schoology, Naviance). 2. Confirm the SIS version and whether PowerQuery or the plugin API is available. 3. Ask the district admin for plugin install approval and OAuth credentials. 4. Define which fields move to HubSpot and which stay in the SIS.
What does not move from PowerSchool to HubSpot?
Grades, attendance and fee ledgers and Learning delivery (Schoology). Plan to rebuild or retire these.
How long does a PowerSchool to HubSpot migration take?
Small (<5k applicants): 3-5 weeks. Mid (5k-50k): 6-10 weeks. Large (50k+ or multi-school district): 10-16 weeks. These are planning estimates, not a quote.
What access do I need to export from PowerSchool?
Client ID and secret issued per plugin install. Enrollment-to-SIS uses the pre-installed 'PowerSchool Registration Signature' plugin credentials (SIS 12.0.0.0+). The district SIS admin must install and approve the plugin.
What compliance issues apply when moving PowerSchool data?
Check: Minors' data, Education records (FERPA), Possible health or special-needs data and Possible financial data. Agree consent, retention and access rules before exporting.
Moving PowerSchool into HubSpot?
A network of 153+ tiered HubSpot partners and 1,800+ accounts of experience. Tell us what you are moving and which hub matters most.
Talk to a partner