Full Fabric to HubSpot
Unified higher-education platform combining CRM, admissions and applications, communications, payments and student records on a single applicant record.
Full Fabric data can move into HubSpot, landing mainly in Sales Hub. 1 of 6 mapped objects move directly (Contacts/profiles (enquiries, prospects)); 3 items need manual work and 1 do not move. Plan roughly 3-6 weeks for a small move and 12-24 weeks for a large one.
Migration checklist for Full Fabric
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
<10k applicants
CSV import with one pipeline.
Mid migration
10k-100k
Multiple programmes, API extraction and workflow rebuild.
Large migration
>100k
Multi-campus setup with an SIS integration and a phased cutover.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Full Fabric: what you need to get in, what lands in HubSpot, and what will not.
REST API (vendor says API docs are at api-docs.fullfabric.cloud)
Choose your route
How will you move the data?
HubSpot offers an integration for importing records from Full Fabric.
- You need: To confirm
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- Application data export to CSV/XLSX, including custom fields and documents
- PDF export of complete applications
- Scheduled and ad-hoc report exports
- API or Zapier sync of leads and application data
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 12-24 weeks, usually phased.
Talk to a partnerWhere each object lands
In Full Fabric
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts/profiles (enquiries, prospects) | Contacts | yes | Profiles hold name, email, phone, address, date of birth, nationality and ID numbers. Source tracking is captured on each profile. |
| Applications (applicants, programme, state) | Deals | partial | Application state and offer, evaluation and enrolment data can be pushed to a CRM as custom fields. Mapping each programme and admissions stage to a deal pipeline is a design task. |
| Programmes/intakes | Custom objects | manual | There is no documented programme-to-HubSpot mapping. Model programmes as a custom object or a deal property. |
| Guardians | Contacts | manual | Guardian data is not documented as a separate object. Check how guardians are stored before mapping. |
| Application documents/files | Files | partial | Documents are included in application exports, but there is no documented route into HubSpot. |
| Communications history | Emails | manual | Email and SMS history lives on the applicant record. Its export format is unverified. |
What to expect
Per the analyst scope note, these stay in the SIS/LMS. Full Fabric also holds student records and payments.
Stages are configured per institution and per programme.
Journeys and workflows are platform-native and are not exported.
Applicant portals and forms run inside Full Fabric.
Export opt-in fields and timestamps and import them as HubSpot marketing contact status or properties.
Ask the vendor for API access and the docs before planning the migration. Fall back to CSV/XLSX export if needed.
Keep a Full Fabric ID property in HubSpot and use it as the join key to the SIS.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Vendor pages confirm an API, CSV/XLSX exports and a HubSpot CRM connector. I could not access the API docs, so auth, rate limits and the full object schema are unverified. One third-party site (SoftwareWorld) says there is no API, which conflicts with the vendor's pages.
Sources
Related migrations
Frequently asked questions
How do I migrate Full Fabric to HubSpot?
1. Request API docs and credentials from Full Fabric, and confirm whether the HubSpot connector is in use. 2. Inventory programmes, intakes, application states and custom fields. 3. Confirm with the institution which data stays in the SIS/LMS. 4. Design the HubSpot deal pipeline(s) by programme or intake.
What data can move from Full Fabric to HubSpot?
These objects move directly: Contacts/profiles (enquiries, prospects). Check the mapping table for partial and manual items.
What does not move from Full Fabric to HubSpot?
Grades, student records and fee ledgers. Plan to rebuild or retire these.
How long does a Full Fabric to HubSpot migration take?
Small (<10k applicants): 3-6 weeks. Mid (10k-100k): 6-12 weeks. Large (>100k): 12-24 weeks. These are planning estimates, not a quote.
Is there a native HubSpot connector for Full Fabric?
Yes. Confirm the supported objects in discovery.
What compliance issues apply when moving Full Fabric data?
Check: Minors (K-12 applicants), Education records, Government ID numbers and Payment data. Agree consent, retention and access rules before exporting.
Moving Full Fabric into HubSpot?
A network of 153+ tiered HubSpot partners and 1,800+ accounts of experience. Tell us what you are moving and which hub matters most.
Talk to a partner