Agentbox to HubSpot
Australian and NZ real estate sales CRM covering contacts, listings, appraisals, vendor management, marketing and websites. It also uploads listings to portals.
Agentbox data can move into HubSpot, landing mainly in Sales Hub. 0 of 6 mapped objects move directly; 3 items need manual work and 2 do not move. Plan roughly 3-5 weeks for a small move and 10-16 weeks for a large one.
Migration checklist for Agentbox
Three phases, specific to this system. Tick steps off as you go.
Before
0 of 5 doneDuring
0 of 5 doneAfter
0 of 5 doneWhat will it take?
No price list: cost follows volume, custom objects and how much logic must be rebuilt. Answer four quick questions for a planning range.
The three scenarios
Small migration
up to 10k contacts, under 500 properties
CSV-based.
Mid migration
10k-75k contacts, 500-5k properties
Custom object and ongoing sync.
Large migration
75k+ contacts, multi-office
Multi-office, API-driven.
What moves the number
Timeline ranges are planning estimates, not a quote. A partner confirms scope after discovery.
Access, mapping and limits
Start with how data leaves Agentbox: what you need to get in, what lands in HubSpot, and what will not.
REST API (closed, approval-only); REAXML/XML feeds; webhooks
API key, Client ID and Office ID, issued after integrator approval
Choose your route
How will you move the data?
No native connector was found.
- You need: API key, Client ID and Office ID, issued after integrator approval
- Permission: To confirm
Native imports often bring over only some data, so check coverage per object in the mapping below.
Export each object, clean it, then import it into HubSpot.
- In-app contact and campaign segment exports and reports
- REAXML/XML listing feeds
- Webhooks on listing updates
- Approved REST API access
Limits: To confirm
Migration and sync tools can move more than a plain import. Confirm which objects each one supports before you choose.
Best when volume is high, custom objects are many or automation is heavy. That is the Large scenario: 10-16 weeks, usually phased.
Talk to a partnerWhere each object lands
In Agentbox
In HubSpot
Hover or tap anything on the left to see where it lands.
| Source object | In HubSpot | Moves | Notes |
|---|---|---|---|
| Contacts (buyers, sellers, vendors) | Contacts | partial | Exported as a segment or via API. Roles and tags need custom properties. |
| Properties/Listings | Custom objects | partial | There is no native property object, so a custom object is needed. Listing data is available through the API or XML. |
| Appraisals/Deals | Deals | manual | Mapping is analyst-assumed. It needs a pipeline design and links to contacts and properties. |
| Viewings/inspections | Meetings | manual | Likely exported as reports only. Not confirmed. |
| Tasks and notes | Tasks | manual | Availability through export or API is unconfirmed. |
| Agencies/companies | Companies | manual | Derived from contact data. |
What to expect
Agentbox acts as the approved portal uploader, and HubSpot does not replace it.
These are vendor-specific and must be rebuilt in HubSpot.
API access is approval-only and no public docs exist.
HubSpot has no native listing object.
Agentbox-specific logic does not transfer.
Confirm access and export scope in writing with Reapit/Agentbox before planning.
Keep Agentbox as the listing and portal system (partial replacement) and sync to HubSpot.
Dedupe on email before import and use a role property.
Export unsubscribe and consent fields and import them as marketing contact status.
Data governance and compliance
Decide what is allowed to move before anything is exported. Tick each gate once it is agreed.
How we researched this page
How much to trust each section, and where it comes from.
Product and API posture are supported by secondary sources only. I found no vendor or HubSpot docs, so the object mapping and export paths are category-level analyst knowledge.
Sources
Related migrations
Frequently asked questions
How do I migrate Agentbox to HubSpot?
1. Ask Reapit support for API credentials (key, Client ID, Office ID) or a full data export. 2. Decide the boundary: keep Agentbox for listings, portals and trust accounting. 3. Inventory contact types, tags, buyer criteria and appraisal stages. 4. Design a Property custom object and a Deals pipeline.
What does not move from Agentbox to HubSpot?
Portal uploads and REAXML syndication to realestate.com.au, Domain and others and Agentbox websites and automations. Plan to rebuild or retire these.
How long does a Agentbox to HubSpot migration take?
Small (up to 10k contacts, under 500 properties): 3-5 weeks. Mid (10k-75k contacts, 500-5k properties): 6-10 weeks. Large (75k+ contacts, multi-office): 10-16 weeks. These are planning estimates, not a quote.
What access do I need to export from Agentbox?
API key, Client ID and Office ID, issued after integrator approval
What compliance issues apply when moving Agentbox data?
Check: Financial data (vendor and buyer budgets) and Trust accounting remains outside the migration. Agree consent, retention and access rules before exporting.
Moving Agentbox into HubSpot?
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